Strategic Executive Assistant & Project Coordinator

Coleambally; Adelaide; Sur place; AUD 64 000 - 72 000; Plein temps

Avantages offerts par ce poste

Permanent role

Full-time 35 hours per week

Learning and development opportunities

Rostered day off every 2 weeks

Fitness Passport Program

Employee Assistance Program (EAP)

Résumé du poste

Lithgow City Council is seeking an Executive Assistant and Project Officer to join the Corporate Services team. You will provide high-level executive and administrative support to the Director and Directorate, while coordinating papers, governance documentation, and reporting for key initiatives.

The role requires strong MS Office skills, discretion, exceptional communication, and the ability to work with project and governance systems. May require meetings outside normal hours.

Qualifications

• Class C Drivers Licence.
• Qualifications/Certificate III in word processing or business administration or related areas.
• Strong administrative and executive support experience.
• Excellent organization, time management and communication skills.
• Typing speed of 60 wpm with 95% accuracy.
• Thorough knowledge of MS Office 365 programs including Outlook, Word, Excel, PowerPoint and Teams as well as Zoom.
• Discretion, professionalism and confidentiality.
• Exceptional customer service skills.
• Commitment to WHS and sound recordkeeping.
• Ability to coordinate organisational wide engagement.
• Experience with agendas, minutes and business papers.
• Experience with finance or governance systems and report management systems.
• Maintaining registers, action plans and policy documents.

Responsabilités

• Provide high-level executive, secretarial and administrative support to the Director and Corporate Services.
• Coordinate and prepare Council and Committee business papers, agendas and minutes.
• Help ensure governance documentation is accurate, compliant and delivered on time.
• Assist in timely reporting of organisational performance.
• Assist in the compilation of Integrated and Planning Reporting documents.
• Assist with project work, registers, reporting and organisational documentation.
• Provide broader executive support to other Directors or the General Manager when required.

Connaissances

Typing 60 wpm

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Discretion & confidentiality

Customer service

WHS & recordkeeping

Co-ordinate engagement

Agenda/minutes preparation

Formation

Certificate III in word processing or business administration or related areas

Outils

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Description du poste

Lithgow City Council is seeking an Executive Assistant and Project Officer to join the Corporate Services team. You will provide high-level executive and administrative support to the Director and Directorate, while coordinating papers, governance documentation, and reporting for key initiatives.

The role requires strong MS Office skills, discretion, exceptional communication, and the ability to work with project and governance systems. May require meetings outside normal hours.