Strategic Executive Assistant to the General Manager & Mayor

Lithgow City Council; Lithgow City Council; On-site; AUD 63,000 - 70,000; Full time

Benefits offered by this job

Casual as needed basis

Flexible working environment

Ongoing learning and development

Job summary

Lithgow City Council is seeking a Casual Executive Assistant to support the General Manager and Mayor. The role focuses on executive assistance, secretarial tasks, and day-to-day admin across the Council. You will engage with directors as required and may attend meetings beyond standard hours.

The ideal candidate has admin experience, strong MS Office skills, confidentiality, and excellent communication. A NSW class C driver’s licence is desirable.

Qualifications

• Experience providing executive support and secretarial duties.
• Strong written and verbal communication skills.
• Able to manage calendars, meetings and travel arrangements.
• Maintain confidentiality and handle sensitive information.
• Deliver high level customer service and professional behaviour.
• Demonstrated understanding of WHS and CARES values in a council environment.
• Experience taking minutes, agendas and follow-up actions would be advantageous.

Responsibilities

• Provide executive assistance to the General Manager and Mayor.
• Organise calendars, travel, and meetings for the GM, Mayor, and Councillors.
• Screen, refer, and resolve correspondence ensuring timely documentation.
• Prepare agendas and minutes for committee meetings as required.
• Attend meetings outside normal hours when necessary.
• Assist with council papers and minutes distribution.

Skills

Administrative support

Verbal and written communication

Organisational and time management

Confidentiality

Customer service

Integrity and honesty

CARE S values understanding

Meeting coordination

Education

Diploma in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Finance One

Job description

Lithgow City Council is seeking a Casual Executive Assistant to support the General Manager and Mayor. The role focuses on executive assistance, secretarial tasks, and day-to-day admin across the Council. You will engage with directors as required and may attend meetings beyond standard hours.

The ideal candidate has admin experience, strong MS Office skills, confidentiality, and excellent communication. A NSW class C driver’s licence is desirable.