Casual Exec Assistant to GM & Mayor — Flexible Hours

Careers at Council; Lithgow City Council; On-site; AUD 63,000 - 70,000; Full time

Benefits offered by this job

Ongoing learning and development

Flexible working environment

Job summary

Lithgow City Council is seeking a Casual Executive Assistant to the General Manager and Mayor to provide executive assistance, secretarial and administrative support and day-to-day management of various tasks.

Responsibilities include travel coordination, calendar management, meeting planning, agenda/minutes preparation and coordinating liaison with Directors as required. The role may require after-hours meetings for council events.

Qualifications

• Relevant experience in administrative support.
• Thorough working knowledge of Microsoft Office 365 programs including Outlook, Word, Excel, Powerpoint and Teams as well as Zoom.
• Comprehensive verbal and written communication skills.
• Demonstrated organisational and time management skills.
• Ability to maintain confidentiality at all times.

Responsibilities

• Provide executive assistance to the General Manager and Mayor, including secretarial and administrative support.
• Organise travel arrangements for the General Manager, Mayor and Councillors.
• Maintain calendars and coordinate meetings for the General Manager and Mayor.
• Prepare agendas and minutes for committee meetings and distribute business papers.

Skills

Driver's licence

Administrative support experience

Communication skills

Organisation skills

Confidentiality

Customer service

Education

Business administration qualification

Minute taking / agenda preparation

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Lithgow City Council is seeking a Casual Executive Assistant to the General Manager and Mayor to provide executive assistance, secretarial and administrative support and day-to-day management of various tasks.

Responsibilities include travel coordination, calendar management, meeting planning, agenda/minutes preparation and coordinating liaison with Directors as required. The role may require after-hours meetings for council events.