Casual Executive Assistant to the General Manager and Mayor

Lithgow City Council; Lithgow City Council; On-site; AUD 63,000 - 70,000; Full time

Benefits offered by this job

Casual as needed basis

Flexible working environment

Ongoing learning and development

Job summary

Lithgow City Council is seeking a Casual Executive Assistant to support the General Manager and Mayor. The role focuses on executive assistance, secretarial tasks, and day-to-day admin across the Council. You will engage with directors as required and may attend meetings beyond standard hours.

The ideal candidate has admin experience, strong MS Office skills, confidentiality, and excellent communication. A NSW class C driver’s licence is desirable.

Qualifications

• Experience providing executive support and secretarial duties.
• Strong written and verbal communication skills.
• Able to manage calendars, meetings and travel arrangements.
• Maintain confidentiality and handle sensitive information.
• Deliver high level customer service and professional behaviour.
• Demonstrated understanding of WHS and CARES values in a council environment.
• Experience taking minutes, agendas and follow-up actions would be advantageous.

Responsibilities

• Provide executive assistance to the General Manager and Mayor.
• Organise calendars, travel, and meetings for the GM, Mayor, and Councillors.
• Screen, refer, and resolve correspondence ensuring timely documentation.
• Prepare agendas and minutes for committee meetings as required.
• Attend meetings outside normal hours when necessary.
• Assist with council papers and minutes distribution.

Skills

Administrative support

Verbal and written communication

Organisational and time management

Confidentiality

Customer service

Integrity and honesty

CARE S values understanding

Meeting coordination

Education

Diploma in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Finance One

Job description

Casual Executive Assistant to the General Manager and Mayor

Lithgow City Council has an exciting opportunity for a Casual Executive Assistant to the General Manager and Mayor to join their team.

To be primarily responsible for providing executive assistance, secretarial and administrative support to the General Manager and Mayor and for the day-to- day management of other various administrative tasks

The position also requires administrative support to be provided to Directors at the request of the General Manager, as such, the position of Executive Assistant provides the position holder with an opportunity to engage with a dynamic team actively engaged in high level work as well as to provide assistance at the highest level of Council.

This position may be required to attend meetings outside of normal hours for events such as Ordinary Meetings of Council and Councillor Information sessions.

More specifically, your duties will include (but will not be limited to):

• Report preparation for the General Manager and Mayor.
• Organise travel arrangements for the General Manager, Mayor and Councillors.
• Receive correspondence for the General Manager and Mayor - screen, refer, investigate and resolve as appropriate, ensuring completion of documents in a timely manner.
• Maintain calendars and coordinate meetings for the General Manager and Mayor.
• Prepare agendas and minutes and provide executive support to any additional Committee Meetings as required.
• Receive internal and external customer enquiries for referral to an appropriate officer and/or scheduling of meetings with the General Manager such that unplanned interruptions to the General Manager are minimised.
• Ensure Council’s Business Papers and Minutes are prepared and distributed in an accurate and timely manner.
• Organise Civic Functions/Receptions including the preparation of guest lists/speakers, processing of invitations and organising catering requirements
• Perform secretarial support role for various internal and external committees and others as required

About you

The successful candidate will meet the following criteria:

• Class C Drivers Licence
• Relevant experience in administrative support.
• Thorough working knowledge of Microsoft Office 365 programs including Outlook, Word, Excel, Powerpoint and Teams as well as Zoom.
• Comprehensive verbal and written communication skills
• Demonstrated organisational and time management skills
• Ability to maintain confidentiality at all times
• Exceptional customer service skills and ability to handle difficult situations
• Positive and Professional approach to work
• Demonstrated commitment to the principles of integrity and honesty.
• Demonstrated commitment to and understanding of Work Health and Safety
• Demonstrated commitment to the values of communication, accountability, respect, empathy and support (Council’s CARES values)

In addition, an ideal candidate would have qualification in business administration or related areas, experience in minute taking, agenda/business paper preparation and follow up, competent in use of Finance one to obtain financial reports and business writing experience.

Salary and Benefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in your career, this is the role for you.

• Between $45.96 and $50.50 per hour, commensurate with your skills, qualifications and experience.
• Casual as needed basis
• Availability to attend work outside of normal hours
• Ongoing learning and development opportunities
• Flexible working environment

APPLICATIONS CLOSE ON Thursday 29 October, 2026 at 4pm AEST.

Please note: To be considered for this position, candidates must address all selection criteria. Those who do not address the selection criteria with examples will not be considered.

Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process.

Preferred applicants will be required to undertake a pre-employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia.

You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position.

Lithgow City Council

The Lithgow local government area is located on the western edge of the majestic Blue Mountains. The area totals 4,567 square kilometres from the Capertee and Wolgan Valleys in the north, Little Hartley in the east, Tarana in the south and Meadow Flat in the west.

The major urban centre of Lithgow nestles in a valley of that name, overlooked by the sandstone escarpments of the Blue Mountains. In the addition to the major urban centre of Lithgow, the Lithgow local government area has 12 villages with mining or farming backgrounds. These smaller centres have proven to be a attractive rural residential areas which, along with the broader rural areas offer a truly unique lifestyle that harmonises its urban, industrial and rural qualities.

Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of the environment, community and economy for present and future generations.

The guiding principles of integrity, resilience, respect and accountability define how Lithgow City Council strengthen its working environment to deliver on the aspirations of our community. For further details on Council's values, please visit https://council.lithgow.com