Executive Assistant & Project Officer – Governance (Full-time)

Lithgow City Council; Lithgow City Council; On-site; AUD 64,000 - 72,000; Full time

Benefits offered by this job

Ongoing learning and development

Work/Life balance with rostered day

Fitness Passport Program

Employee Assistance Program (EAP)

Job summary

Lithgow City Council is seeking an Executive Assistant and Project Officer to join the Corporate Services team in a permanent Full-time role. You will support the Director with executive tasks, prepare governance papers, and contribute to project work while engaging across the directorate.

The role requires strong organisation, confidentiality and a proactive approach, with occasional meetings outside normal hours and a focus on timely reporting and documentation.

Qualifications

• Class C Drivers Licence.
• Certificate III in word processing or business administration or related areas.
• Strong administrative and executive support experience.
• Excellent organisation, time management and communication skills.
• Typing speed of 60 wpm with 95% accuracy.
• Proficiency in Microsoft Office 365 programs including Outlook, Word, Excel, PowerPoint and Teams, plus Zoom.
• Discretion, professionalism and confidentiality.
• Commitment to WHS and sound recordkeeping.
• Ability to co-ordinate organisation-wide engagement.
• Experience with agendas, minutes and business papers.

Responsibilities

• Provide high-level executive, secretarial and administrative support to the Director and Corporate Services.
• Coordinate and prepare Council and Committee business papers, agendas and minutes.
• Help ensure governance documentation is accurate and delivered on time.
• Assist in timely reporting of organisational performance.
• Assist in the compilation of Integrated and Planning Reporting documents.
• Assist with project work, registers, reporting and organisational documentation.
• Provide broader executive support to other Directors or the General Manager when required.

Skills

Strong administrative and executive

Discretion and confidentiality

Excellent organisation and time mgmt

Typing 60 wpm

Microsoft Office 365 (Outlook, Word, 3

Education

Certificate III in word processing or business administration

Tools

Microsoft Office 365

Zoom

DocAssembler / report management systems

Job description

Lithgow City Council is seeking an Executive Assistant and Project Officer to join the Corporate Services team in a permanent Full-time role. You will support the Director with executive tasks, prepare governance papers, and contribute to project work while engaging across the directorate.

The role requires strong organisation, confidentiality and a proactive approach, with occasional meetings outside normal hours and a focus on timely reporting and documentation.