Executive Assistant & Project Officer - Corporate Services

Lithgow City Council; Lithgow City Council; On-site; AUD 64,000 - 72,000; Full time

Benefits offered by this job

Ongoing learning and development

Work/Life balance with rostered day

Fitness Passport Program

Employee Assistance Program (EAP)

Job summary

Lithgow City Council is seeking an Executive Assistant and Project Officer to join the Corporate Services team in a permanent Full-time role. You will support the Director with executive tasks, prepare governance papers, and contribute to project work while engaging across the directorate.

The role requires strong organisation, confidentiality and a proactive approach, with occasional meetings outside normal hours and a focus on timely reporting and documentation.

Qualifications

• Class C Drivers Licence.
• Certificate III in word processing or business administration or related areas.
• Strong administrative and executive support experience.
• Excellent organisation, time management and communication skills.
• Typing speed of 60 wpm with 95% accuracy.
• Proficiency in Microsoft Office 365 programs including Outlook, Word, Excel, PowerPoint and Teams, plus Zoom.
• Discretion, professionalism and confidentiality.
• Commitment to WHS and sound recordkeeping.
• Ability to co-ordinate organisation-wide engagement.
• Experience with agendas, minutes and business papers.

Responsibilities

• Provide high-level executive, secretarial and administrative support to the Director and Corporate Services.
• Coordinate and prepare Council and Committee business papers, agendas and minutes.
• Help ensure governance documentation is accurate and delivered on time.
• Assist in timely reporting of organisational performance.
• Assist in the compilation of Integrated and Planning Reporting documents.
• Assist with project work, registers, reporting and organisational documentation.
• Provide broader executive support to other Directors or the General Manager when required.

Skills

Strong administrative and executive

Discretion and confidentiality

Excellent organisation and time mgmt

Typing 60 wpm

Microsoft Office 365 (Outlook, Word, 3

Education

Certificate III in word processing or business administration

Tools

Microsoft Office 365

Zoom

DocAssembler / report management systems

Job description

Lithgow City Council has an exciting opportunity for an Executive Assistant and Project Officer to join our Corporate Services team.

Reporting to the Director of Corporate Services the position will provide high-level executive, secretarial and administrative support to the Director and the wider Directorate. The role also contributes to project coordination and administrative support for key directorate initiatives.

The position is responsible for:

• supporting the Director and Corporate Services team with executive and administrative tasks
• coordinating and preparing Council and Committee business papers, agendas and minutes
• helping ensure governance documentation is accurate, compliant and delivered on time
• assist in the timely reporting of organisational performance
• assist in the compilation of Integrated and Planning Reporting documents
• assisting with project work, registers, reporting and organisational documentation
• providing broader executive support to other Directors or the General Manager when required

This position will be required to attend meetings outside of normal hours for events such as Ordinary Meetings of Council and Councillor Workshops.

About you

The successful candidate will meet the following criteria:

• Class C Drivers Licence
• Qualifications/Certificate III in word processing or business administration or related areas
• Strong administrative and executive support experience
• Excellent organization, time management and communication skills
• Typing speed of 60 wpm with 95% accuracy
• Thorough knowledge of Microsoft Office 365 programs including Outlook, Word, Excel, Powerpoint and Teams as well as Zoom.
• Discretion, professionalism and confidentiality
• Commitment to WHS and sound recordkeeping
• Ability to co-ordinate organisational wide engagement
• Experience with agendas, minutes and business papers

In addition the ideal candidate would be competent in use finance or governance systems, business writing experience, experience with DocAssembler / report management systems and experience in maintaining registers, action plans and policy documents.

Salary and Benefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in your career, this is the role for you.

• Between $1,403.60 and $1,587.69 per week, commensurate with your skills, qualifications and experience.
• Permanent, Full-time, 35 hours per week
• Ongoing learning and development opportunities
• Work/Life balance with a rostered day off every 2 weeks
• Access to Council's Fitness Passport Program and Employee Assistance Program (EAP)

Please note: To be considered for this position, candidates must address all selection criteria outlined in the Position Description. Those who do not address the selection criteria with examples may not be considered.

Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process.

Preferred applicants will be required to undertake a pre-employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia.

You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position.

Lithgow City Council

The Lithgow local government area is located on the western edge of the majestic Blue Mountains. The area totals 4,567 square kilometres from the Capertee and Wolgan Valleys in the north, Little Hartley in the east, Tarana in the south and Meadow Flat in the west.

The major urban centre of Lithgow nestles in a valley of that name, overlooked by the sandstone escarpments of the Blue Mountains. In the addition to the major urban centre of Lithgow, the Lithgow local government area has 12 villages with mining or farming backgrounds. These smaller centres have proven to be attractive rural residential areas which, along with the broader rural areas offer a truly unique lifestyle that harmonises its urban, industrial and rural qualities.

Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of the environment, community and economy for present and future generations.

The guiding principles of communication, accountability, respect, empathy and support define how Lithgow City Council strengthen its working environment to deliver on the aspirations of our community. For further details on Council's values, please visit https://council.lithgow.com