Strategic Executive Assistant - Infrastructure

Council Jobs; Cooktown; On-site; AUD 86,000 - 105,000; Full time

Benefits offered by this job

5 weeks annual leave per annum

9 day fortnight

12% Superannuation contributions

Job summary

Cook Shire Council is seeking an Executive Assistant to the Director Infrastructure who can coordinate priorities, manage critical information and keep projects and decisions on track for our communities.

You will bring proven experience in high‑level administrative support, excellent written and verbal communication, and strong organisational skills to work with Council staff, contractors and government agencies in a dynamic local government setting.

Qualifications

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Strong written and verbal communication skills, with experience preparing and coordinating reports, correspondence and executive documentation.
• Excellent organisational skills, attention to detail and the ability to work with minimal supervision.
• Confidence using Microsoft Office and the ability to learn new systems quickly.
• An understanding of governance, confidentiality, compliance and procedural requirements.
• A proactive, solutions-focused approach, sound judgement and the ability to work collaboratively with a diverse range of people.

Responsibilities

• Proactively manage the Director's diary, meetings, travel arrangements, competing priorities and deadlines.
• Prepare and review executive correspondence, reports, briefing notes, presentations and other important documents.
• Coordinate approvals, track actions and follow up outstanding matters to keep work progressing.
• Assist with Directorate reporting, capital works and infrastructure planning, project coordination and stakeholder consultation.
• Liaise professionally with Council staff, contractors, consultants, government agencies and members of the public.
• Identify opportunities to improve administrative processes, workflows and systems.
• Exercise discretion, maintain confidentiality and ensure information is accurate and appropriately managed.

Skills

Executive support

Communication skills

Organisational skills

Problem solving

Proactive mindset

Governance

Tools

Microsoft Office

Job description

Cook Shire Council is seeking an Executive Assistant to the Director Infrastructure who can coordinate priorities, manage critical information and keep projects and decisions on track for our communities.

You will bring proven experience in high‑level administrative support, excellent written and verbal communication, and strong organisational skills to work with Council staff, contractors and government agencies in a dynamic local government setting.