Executive Assistant - Infrastructure

Council Jobs; Cooktown; On-site; AUD 86,000 - 105,000; Full time

Benefits offered by this job

5 weeks annual leave per annum

9 day fortnight

12% Superannuation contributions

Job summary

Cook Shire Council is seeking an Executive Assistant to the Director Infrastructure who can coordinate priorities, manage critical information and keep projects and decisions on track for our communities.

You will bring proven experience in high‑level administrative support, excellent written and verbal communication, and strong organisational skills to work with Council staff, contractors and government agencies in a dynamic local government setting.

Qualifications

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Strong written and verbal communication skills, with experience preparing and coordinating reports, correspondence and executive documentation.
• Excellent organisational skills, attention to detail and the ability to work with minimal supervision.
• Confidence using Microsoft Office and the ability to learn new systems quickly.
• An understanding of governance, confidentiality, compliance and procedural requirements.
• A proactive, solutions-focused approach, sound judgement and the ability to work collaboratively with a diverse range of people.

Responsibilities

• Proactively manage the Director's diary, meetings, travel arrangements, competing priorities and deadlines.
• Prepare and review executive correspondence, reports, briefing notes, presentations and other important documents.
• Coordinate approvals, track actions and follow up outstanding matters to keep work progressing.
• Assist with Directorate reporting, capital works and infrastructure planning, project coordination and stakeholder consultation.
• Liaise professionally with Council staff, contractors, consultants, government agencies and members of the public.
• Identify opportunities to improve administrative processes, workflows and systems.
• Exercise discretion, maintain confidentiality and ensure information is accurate and appropriately managed.

Skills

Executive support

Communication skills

Organisational skills

Problem solving

Proactive mindset

Governance

Tools

Microsoft Office

Job description

Executive Assistant - Infrastructure

Are you an organised, proactive professional who is ready for a career where your skills make a real difference to your community?.

Join Cook Shire Council and play a key role in keeping one of Cape York's essential service directorates running smoothly!

Working closely with the Director Infrastructure, you’ll be at the centre of the action - helping coordinate priorities, manage critical information and keep projects, plans and decisions on track. This is much more than an administration role. It’s an opportunity to take ownership, exercise initiative and contribute to the delivery of infrastructure and services that matter to our communities.

What you'll be doing

No two days will be quite the same! You'll bring your organisational skills, initiative and sound judgement to a varied and important role, including:

• Keeping things on track: Proactively managing the Director's diary, meetings, travel arrangements, competing priorities and deadlines.
• Getting the details right: Preparing and reviewing executive correspondence, reports, briefing notes, presentations and other important documents.
• Connecting the dots: Coordinating approvals, tracking actions and following up outstanding matters to keep work progressing.
• Helping deliver the big picture: Assisting with Directorate reporting, capital works and infrastructure planning, project coordination and stakeholder consultation.
• Building strong relationships: Liaising professionally with Council staff, contractors, consultants, government agencies and members of the public.
• Making things better: Identifying opportunities to improve administrative processes, workflows and systems.
• Handling sensitive matters with confidence: Exercising discretion, maintaining confidentiality and ensuring information is accurate and appropriately managed.

What we're looking for

You're someone who takes pride in getting things done. You can see what needs attention, plan ahead, juggle competing priorities and keep your cool when things get busy.

You'll also bring:

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Strong written and verbal communication skills, with experience preparing and coordinating reports, correspondence and executive documentation.
• Excellent organisational skills, attention to detail and the ability to work with minimal supervision.
• Confidence using Microsoft Office and the ability to learn new systems quickly.
• An understanding of governance, confidentiality, compliance and procedural requirements.
• A proactive, solutions-focused approach, sound judgement and the ability to work collaboratively with a diverse range of people.

Why join Cook Shire Council?

At Cook Shire Council, our people help shape the future of our region. We value our employees, encourage professional development and are committed to an inclusive workplace where people can grow and thrive.

SUMMARY & CONDITIONS OF EMPLOYMENT

Job reference

CSC206

Position:

Location:

Council's Depot Administration Office - 31 Charlotte Street, Cooktown

Full Time.

Remuneration:

Queensland Local Government Industry (Stream A: Division 2, Section 1) Award - State 2017Level 5

$95,367 per annum

Leave Entitlements:

5 weeks annual leave per annum15 days personal leave per annum9 day fortnight

Superannuation:

12% Superannuation contributions

Cook Shire Council is an equal opportunity employer and encourages a diverse workplace. Indigenous community members and women are strongly encouraged to apply.Council reserves the right to close applications prior to the advertised closing date if a suitable candidate is identified.All applications are assessed on merit.

Applications will close Sunday 1 November 2026.