Strategic Executive Assistant | Global Calendar & Travel Lead

Chandler Macleod; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Chandler Macleod is seeking an experienced Senior Executive Assistant to support two senior leaders in a high-growth technology environment. This four-month onsite contract in Sydney CBD demands proactive calendar management, travel coordination, and strategic stakeholder engagement to ensure executives remain focused on priority initiatives.

You will coordinate complex schedules, prepare briefing materials, and manage meetings, while handling sensitive information with discretion.

Qualifications

• 5+ years Executive Assistant experience supporting senior executives.
• Experience in technology, software, enterprise, or high-growth environments.
• Exceptional calendar and time management capabilities.
• Strong stakeholder engagement and communication skills.
• Experience coordinating domestic and international travel.
• Proven ability to manage multiple competing priorities.

Responsibilities

• Manage complex executive calendars across multiple priorities and time zones.
• Coordinate meetings, leadership forums, planning sessions, and business reviews.
• Anticipate scheduling conflicts and proactively implement solutions.
• Prepare executives with agendas, briefing materials, and relevant documentation.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare presentations, agendas, action logs, and executive summaries.
• Capture meeting outcomes and follow up on actions.
• Manage complex domestic and international travel arrangements.
• Coordinate visas, accommodation, transport, and travel itineraries.
• Ensure executives remain productive while travelling across time zones.
• Support executive projects and strategic initiatives.
• Coordinate team events, offsites, planning workshops, and leadership meetings.
• Manage event logistics including venue sourcing and supplier coordination.
• Act as a key liaison between executives and internal/external stakeholders.
• Build strong relationships across leadership teams and broader business functions.
• Manage communications with professionalism, discretion, and confidentiality.
• Assist with inbox management and prioritisation.
• Process expenses, reimbursements, and invoices.
• Maintain documentation and confidential records.

Skills

Executive calendar management

Stakeholder engagement

Travel coordination

Discretion & confidentiality

Multi-priority management

Google Workspace

Zoom

Slack collaboration

Tools

Google Workspace

Zoom

Slack

Job description

Chandler Macleod is seeking an experienced Senior Executive Assistant to support two senior leaders in a high-growth technology environment. This four-month onsite contract in Sydney CBD demands proactive calendar management, travel coordination, and strategic stakeholder engagement to ensure executives remain focused on priority initiatives.

You will coordinate complex schedules, prepare briefing materials, and manage meetings, while handling sensitive information with discretion.