Executive Assistant to Four Senior Leaders - Sydney

Visa; Sydney; On-site; AUD 90,000 - 110,000; Full time

Job summary

Visa is seeking an adaptable Executive Assistant to support four members of the leadership team in our Sydney office. You will manage complex calendars, coordinate domestic and international travel, prepare materials, and work with cross-functional teams to improve efficiency.

The role requires strong communication, relationship-building, discretion, and adaptability in a fast-paced environment. On-site position based in Sydney with global collaboration opportunities.

Qualifications

• Advanced administrative and organisational skills to support four senior leaders.
• Proficiency in Microsoft applications: Outlook, PowerPoint, Excel, Word, SharePoint and Teams.
• Ability to thrive in a collaborative, fast-paced team environment.
• Strong relationship-building with internal and external stakeholders.
• Excellent written and verbal communication, handling confidential matters with discretion.
• Strong judgement and ability to prioritise competing demands in a changing environment.
• Curious about AI and emerging technologies, open to learning new tools.

Responsibilities

• Provide a high standard of operational and administrative support to four members of the leadership team.
• Proactively manage complex and highly fluid calendars, balancing requests from across the business and external partners while using sound judgement to prioritise effectively.
• Coordinate logistics for domestic and international travel, events and global client study tours.
• Manage expenses and reconciliations.
• Build and maintain strong, collaborative relationships with internal stakeholders and external clients.
• Coordinate and manage logistics for offsites, team-building events and other employee engagement activities.
• Prepare documents and materials, including agendas, emails, letters, presentations, Excel spreadsheets and pre-reading materials.
• Work closely with administrative teams across the organisation.
• Support activities that help strengthen team culture, including team meetings, offsites and client-related activities.
• Partner with cross-functional teams globally to identify new tools, technologies and ways of working that improve administrative efficiency and effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Relationship building

Adaptability

AI tools curiosity

Tools

Microsoft Outlook

PowerPoint

Excel

Word

SharePoint

Teams

Job description

Visa is seeking an adaptable Executive Assistant to support four members of the leadership team in our Sydney office. You will manage complex calendars, coordinate domestic and international travel, prepare materials, and work with cross-functional teams to improve efficiency.

The role requires strong communication, relationship-building, discretion, and adaptability in a fast-paced environment. On-site position based in Sydney with global collaboration opportunities.