Strategic Executive Assistant: Diary, Travel & Secretarial

Laing O'Rourke group; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

In-house training programs

6 months paid parental leave

Purchased leave options

Volunteering leave

Exclusive discounts across Australia

Job summary

Laing O’Rourke Australia is seeking an Executive or Personal Assistant to support a senior manager on the AUKUS program. You will manage complex diaries, coordinate meetings, travel arrangements, and prepare reports to support strategic decisions.

The role requires discretion, strong stakeholder management, and the ability to operate in a fast-paced construction environment. Australian citizens with NV1 security clearance or ability to obtain are preferred.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or in a Team Coordinator role within construction or project environments.
• Demonstrated experience supporting senior leaders with high-level admin and diary management.
• Ability to manage multiple priorities in a fast-paced, deadline-driven setting.

Responsibilities

• Monitor calls, mail and material; despatch to appropriate personnel.
• Perform secretarial duties for the senior manager.
• Prepare monthly and quarterly corporate reports per schedule.
• Coordinate travel and arrange meetings; manage scheduling for the senior manager.
• Take minutes and maintain confidential files; handle visitor access.

Skills

Executive Assistant

Personal Assistant

Team Coordinator

Stakeholder management

Diary management

Travel organization

Job description

Laing O’Rourke Australia is seeking an Executive or Personal Assistant to support a senior manager on the AUKUS program. You will manage complex diaries, coordinate meetings, travel arrangements, and prepare reports to support strategic decisions.

The role requires discretion, strong stakeholder management, and the ability to operate in a fast-paced construction environment. Australian citizens with NV1 security clearance or ability to obtain are preferred.