Executive Assistant to Senior Leader | Diary & Travel

Laing O'Rourke; Adelaide; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

In-house training programs

Parental leave (6 months)

Purchased leave options

Volunteering leave

Retail discounts

Job summary

Laing O’Rourke is seeking an Executive or Personal Assistant to join our AUKUS team in Osborne, SA. You will support senior leaders with diary management, travel coordination and confidential administrative tasks, ensuring smooth operations on site.

Applicants must be Australian citizens with or able to obtain NV1 level security clearance, and bring proven experience in fast‑paced, project‑driven environments. This role offers on-site work and strong development opportunities.

Qualifications

• Proven EA/PA experience in construction or project environments.
• Experience supporting senior leaders with diary management.
• Ability to manage multiple priorities in a fast-paced setting.
• Experience coordinating meetings, travel and events.
• Professional, front-of-house demeanour and discretion.
• Australian citizenship with ability to obtain NV1 security clearance.

Responsibilities

• Monitor calls, mail and material for the senior manager.
• Despatch correspondence to appropriate personnel.
• Provide nominated admin and secretarial support.
• Prepare monthly/quarterly corporate reports.
• Gather information for conferences, speeches and reports.
• Take minutes and maintain expense claims.
• Assist in data collation, formatting and filing.
• Arrange appointments for the senior manager.
• Receive visitors and manage front-of-house inquiries.
• Organise travel and other executive requirements.
• Delegate duties as required and observe safety procedures.

Skills

Executive assistance

Diary management

Travel logistics

Stakeholder management

Confidential handling

Front of house

Site/project experience

Security clearance NV1

Job description

Laing O’Rourke is seeking an Executive or Personal Assistant to join our AUKUS team in Osborne, SA. You will support senior leaders with diary management, travel coordination and confidential administrative tasks, ensuring smooth operations on site.

Applicants must be Australian citizens with or able to obtain NV1 level security clearance, and bring proven experience in fast‑paced, project‑driven environments. This role offers on-site work and strong development opportunities.