Senior Executive Assistant – Defence & Projects

Laing O'Rourke Australia Construction Pty Limited; Adelaide; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

In-house training

Paid parental leave (6 months)

Purchased leave options

Volunteering leave

Retail discounts Australia

Job summary

Laing O’Rourke is seeking an Executive or Personal Assistant to join our AUKUS team at Osborne, South Australia. You will support senior leaders with high-level administrative tasks and diary management, coordinate meetings, travel and events, and manage confidential information with discretion.

This role will be pivotal in supporting site-based project delivery for Australia’s defence infrastructure initiatives, delivering critical programs with a focus on accuracy and professionalism.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or Team Coordinator.
• Experience supporting senior leaders with high-level admin tasks and diary management.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating meetings, travel and events.
• Discretion handling confidential information.

Responsibilities

• Monitor incoming telephone calls, mail and other material.
• Review incoming correspondence and dispatch to appropriate personnel.
• Perform nominated admin and secretarial duties for the senior manager.
• Prepare monthly and quarterly corporate reports.
• Arrange information for conferences, speeches and reports as requested by the senior manager.
• Minute taking.
• Maintain Employee Expense Claims.
• Coordinate appointment times for the senior manager.
• Receive and screen visitors and callers to ensure appropriate routing.
• Organise travel and other business requirements for the executive.
• Observe safe systems of work and report hazards.

Skills

Executive support

Diary management

Stakeholder management

Travel coordination

Front of house

Job description

Laing O’Rourke is seeking an Executive or Personal Assistant to join our AUKUS team at Osborne, South Australia. You will support senior leaders with high-level administrative tasks and diary management, coordinate meetings, travel and events, and manage confidential information with discretion.

This role will be pivotal in supporting site-based project delivery for Australia’s defence infrastructure initiatives, delivering critical programs with a focus on accuracy and professionalism.