Strategic Executive Assistant to General Managers

IP Australia; Canberra; On-site; AUD 90,000 - 110,000; Full time

Job summary

IP Australia is seeking a highly organised Executive Assistant at APS Level 4 to provide executive and administrative support to one or more General Managers in Canberra.

You will coordinate meetings, travel and briefings, manage calendars and correspondence, prepare documents, process invoices, and maintain records and SharePoint content while building strong relationships with internal and external stakeholders.

Qualifications

• Experience providing executive and administrative support to senior managers.
• Ability to coordinate meetings, events and travel.
• Strong communication, judgement and relationship-building skills.
• Knowledge of procurement, finance records and SharePoint.

Responsibilities

• Provide executive and administrative support to General Managers.
• Coordinate meetings, travel and briefing materials.
• Prepare documentation: briefs, reports, presentations.
• Process invoices and support procurement.
• Maintain records and SharePoint content.
• Collaborate with other support staff and stakeholders.
• Apply agency policies and confidentiality.
• Manage competing priorities and deadlines.

Skills

Executive support

Planning

Written communication

Stakeholder management

Procurement administration

Digital literacy

Policy compliance

Discretion

Professionalism

Job description

IP Australia is seeking a highly organised Executive Assistant at APS Level 4 to provide executive and administrative support to one or more General Managers in Canberra.

You will coordinate meetings, travel and briefings, manage calendars and correspondence, prepare documents, process invoices, and maintain records and SharePoint content while building strong relationships with internal and external stakeholders.