Executive / Personal Assistant

Laing O'Rourke group; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

In-house training programs

6 months paid parental leave

Purchased leave options

Volunteering leave

Exclusive discounts across Australia

Job summary

Laing O’Rourke Australia is seeking an Executive or Personal Assistant to support a senior manager on the AUKUS program. You will manage complex diaries, coordinate meetings, travel arrangements, and prepare reports to support strategic decisions.

The role requires discretion, strong stakeholder management, and the ability to operate in a fast-paced construction environment. Australian citizens with NV1 security clearance or ability to obtain are preferred.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or in a Team Coordinator role within construction or project environments.
• Demonstrated experience supporting senior leaders with high-level admin and diary management.
• Ability to manage multiple priorities in a fast-paced, deadline-driven setting.

Responsibilities

• Monitor calls, mail and material; despatch to appropriate personnel.
• Perform secretarial duties for the senior manager.
• Prepare monthly and quarterly corporate reports per schedule.
• Coordinate travel and arrange meetings; manage scheduling for the senior manager.
• Take minutes and maintain confidential files; handle visitor access.

Skills

Executive Assistant

Personal Assistant

Team Coordinator

Stakeholder management

Diary management

Travel organization

Job description

Benefits

At the heart of Laing O’Rourke is our commitment to helping our people do their best work and grow meaningful, fulfilling careers. Through exceptional development opportunities, wellbeing support, and employee benefits, we empower our teams to succeed.

We celebrate diversity and welcome applications from First Nations Peoples and candidates from culturally and linguistically diverse communities. Our industry-leading benefits include:

• In-house training programs and on-the-job skill development.
• Industry-leading parental leave giving all employees access to six months paid parental leave at full pay.
• Additional purchased leave options, and access to volunteering leave.
• Exclusive discounts and savings across hundreds of retailers across Australia.

Head to our benefits page here - Benefits & Rewards

About the Project

At Laing O’Rourke, you won’t just build projects, you’ll help shape the future. As a $6 billion privately owned global engineering and manufacturing-led construction leader, we deliver some of the nation’s most complex infrastructure, from transport networks to defence and utilities.

Be part of Australia’s largest-ever defence infrastructure program

Laing O’Rourke, with joint venture partner Amentum Australia, will play a central role in supporting Australian Naval Infrastructure (ANI) to develop and deliver the Nuclear-Powered Submarine Construction Yard (NPSCY) project at Osborne, South Australia We will provide program and construction management services of nuclear related civil infrastructure, site‑wide nuclear licensee development expertise, and nuclear safety leadership.

We are currently seeking an Executive or Personal Assistant to join our AUKUS team.

Key Responsibilities

• Monitor incoming telephone calls, mail and other material
• Review incoming correspondence, despatching material to appropriate personnel.
• Perform nominated administrative and secretarial duties as required for effective operation of the senior manager
• Prepare monthly and quarterly corporate reports in accordance with a specified schedule.
• Obtain and organise information for use in conferences, speeches and reports as requested by the senior manager
• Minute taking.
• Maintain Employee Expense Claims.
• Assist in data collation, formatting, updating and filing
• Coordinate and allocate appointment times for the senior manager.
• Receive and question visitors and callers to ensure they should not be referred elsewhere.
• Operate and maintain confidential and personal files, ensuring they are secure at all times.
• Organise and facilitate travel and other business requirements of the executive.
• Delegate administrative and secretarial duties as required
• Observe safe systems of work relevant to your work area and report potential hazards.

About you

• Proven experience as an Executive Assistant, Personal Assistant or in a Team Coordinator role, ideally within construction, infrastructure, or project-based environments
• Demonstrated experience supporting senior leaders/executives with high-level administrative and diary management tasks
• Strong ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Experience coordinating meetings, travel, and events, including logistics and stakeholder management
• Confident in acting as front of house, with a professional and approachable manner
• Ability to handle confidential information with discretion and professionalism
• Experience supporting site-based or project teams
• Applicants must be Australian citizens and hold or be able to obtain an Australian Defence Security Clearance to NV1 level.