Strategic Admin & Office Operations Coordinator

CES Pte Ltd; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

CES (Construction Electrical Services), part of the ARA Group, is seeking a highly organised Administrator & Office Support Coordinator to ensure smooth office operations while assisting management, technicians and clients in a fast-paced environment.

The successful candidate will manage maintenance schedules in SimPRO, handle inquiries, arrange meetings and travel, prepare documents for audits, and support compliance with Certificates of Electrical Safety.

Qualifications

• Previous experience in an administrative, office support, or coordination role.
• Excellent written and verbal communication skills.
• High level of organisation and attention to detail.
• Ability to multitask and manage competing priorities.
• Professional and customer-focused approach.
• Strong problem-solving skills and initiative.
• Experience using SimPRO (highly desirable).
• Experience using Xero (highly desirable).
• Experience working within a trade services, construction, electrical, maintenance, or facilities management environment (highly desirable).

Responsibilities

• Create monthly jobs according to planned preventative maintenance schedules in SimPRO
• Handle incoming calls, emails and inquiries, directing them to the appropriate departments or individuals
• Coordinate meetings, appointments and travel arrangements for staff members and subcontractors
• Creation of jobs and quotes through the job management program
• Submit Certificates of Electrical Safety and organise inspections
• Assist in preparing and organising documents for audits, reviews and compliance purposes

Skills

Excellent communication skills

Strong organisational skills

Ability to multitask

Professional and customer-focused

Problem-solving ability

Tools

SimPRO

Xero

Job description

CES (Construction Electrical Services), part of the ARA Group, is seeking a highly organised Administrator & Office Support Coordinator to ensure smooth office operations while assisting management, technicians and clients in a fast-paced environment.

The successful candidate will manage maintenance schedules in SimPRO, handle inquiries, arrange meetings and travel, prepare documents for audits, and support compliance with Certificates of Electrical Safety.