Office & Business Coordinator

Advanced Industrial Services Pty Ltd; Narangba; On-site; AUD 65,000 - 90,000; Full time

Job summary

Advanced Industrial Services Pty Ltd – Narangba QLD is seeking an Office & Business Coordinator to provide a central role in supporting the growing business. You will work closely with the Director to coordinate admin, payroll, invoicing and project support from Narangba.

The role is full‑time preferred, with part‑time considered, and requires strong organisation, independent work, and the ability to manage multiple priorities in a busy environment.

Qualifications

• Broad administration, business support or coordination experience.
• Experience with payroll, timesheets, invoicing and general accounts administration.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and changing day‑to‑day requirements.
• Excellent written and verbal communication.
• Able to work independently and own tasks through to completion.
• Confidential handling of employee and financial information.

Responsibilities

• Manage general office and business administration.
• Handle central business email and respond to customer and supplier enquiries.
• Assist with employee scheduling and job coordination.
• Maintain accurate job information in simPRO and review timesheets.
• Support payroll processing and accounts administration.
• Coordinate vehicle registrations, servicing, insurance and other fleet needs.
• Provide day‑to‑day administrative support to the Director.
• Assist to develop, improve and streamline processes and SWMS.
• Proactively identify opportunities to improve and streamline business processes.

Skills

Organisational skills

Multitasking

Communication

Attention to detail

Independent worker

Confidential information handling

Tools

simPRO

Xero

Job description

Advanced Industrial Services Pty Ltd – Narangba QLD

Fulltime preferred | Part time considered

Advanced Industrial Services (AIS) is looking for a proactive and highly organised Office & Business Coordinator to provide a central role in supporting our growing business.

Working closely with the Director, you’ll take ownership of a broad range of administrative and operational activities, helping ensure our people, projects and day-to-day business operations are well coordinated.

Based in Narangba, this is a varied, hands‑on position suited to someone who enjoys responsibility, takes initiative and can confidently manage competing priorities.

The Role

As our Office & Business Coordinator, you’ll be a key point of contact across the business, ensuring information is accurate, activities are coordinated and outstanding matters are followed through to completion.

Your responsibilities will include:

• Managing general office and business administration
• Managing the central business email box and responding to customer and supplier enquiries
• Assisting with employee scheduling and job coordination
• Maintaining accurate job information in simPRO
• Reviewing timesheets and following up on missing or incomplete information
• Supporting payroll processing
• Processing supplier invoices and providing general accounts administration
• Coordinating vehicle registrations, servicing, maintenance, insurance and other fleet requirements
• Maintaining accurate business, fleet and asset records
• Providing day‑to‑day administrative support to the Director
• Assisting to develop, improve and streamline processes and SWMS
• Proactively identifying opportunities to improve and streamline business processes.

About You

We’re looking for someone who enjoys bringing structure to a busy environment, takes pride in their work, and can be relied upon to see things through.

Ideally, you will have:

• Previous experience in a broad administration, business support or coordination position
• Experience with payroll, timesheets, invoicing and general accounts administration
• Strong organisational skills and attention to detail
• The ability to manage multiple priorities and changing day‑to‑day requirements
• Good written and verbal communication skills
• The ability to work independently and take ownership of tasks through to completion
• A professional approach when dealing with employees, customers and suppliers
• The confidence to follow up outstanding information and actions
• The ability to maintain confidentiality when handling employee and financial information.

Experience within an electrical or trades business would be highly regarded. Familiarity with simPRO and/or Xero would be an advantage.

Above all, we’re looking for someone who is highly organised, dependable, adaptable and willing to take ownership of their responsibilities. Flexible working arrangements may be considered for the right candidate.

About AIS

Established in 2022, AIS is a dynamic and rapidly expanding provider of advanced industrial control systems and automation solutions across north Brisbane and Southeast Queensland.

We’re committed to excellence, innovation, and delivering high‑impact projects for our clients, while continuing to develop and strengthen our business operations.