Administrator & Office Support Coordinator

CES Pte Ltd; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

CES (Construction Electrical Services), part of the ARA Group, is seeking a highly organised Administrator & Office Support Coordinator to ensure smooth office operations while assisting management, technicians and clients in a fast-paced environment.

The successful candidate will manage maintenance schedules in SimPRO, handle inquiries, arrange meetings and travel, prepare documents for audits, and support compliance with Certificates of Electrical Safety.

Qualifications

• Previous experience in an administrative, office support, or coordination role.
• Excellent written and verbal communication skills.
• High level of organisation and attention to detail.
• Ability to multitask and manage competing priorities.
• Professional and customer-focused approach.
• Strong problem-solving skills and initiative.
• Experience using SimPRO (highly desirable).
• Experience using Xero (highly desirable).
• Experience working within a trade services, construction, electrical, maintenance, or facilities management environment (highly desirable).

Responsibilities

• Create monthly jobs according to planned preventative maintenance schedules in SimPRO
• Handle incoming calls, emails and inquiries, directing them to the appropriate departments or individuals
• Coordinate meetings, appointments and travel arrangements for staff members and subcontractors
• Creation of jobs and quotes through the job management program
• Submit Certificates of Electrical Safety and organise inspections
• Assist in preparing and organising documents for audits, reviews and compliance purposes

Skills

Excellent communication skills

Strong organisational skills

Ability to multitask

Professional and customer-focused

Problem-solving ability

Tools

SimPRO

Xero

Job description

We are seeking a highly organised and proactive Administrator & Office Support Coordinator to join our team. This is a key support role responsible for ensuring the smooth operation of the office while providing administrative assistance to management, technicians, and clients. The ideal candidate will have excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities

Create monthly jobs according to planned preventative maintenance schedules in SimPRO

Handle incoming calls, emails and inquiries, directing them to the appropriate departments or individuals

Coordinate meetings, appointments and travel arrangements for staff members and subcontractors

Creation of jobs and quotes through the job management program

Submit Certificates of Electrical Safety and organise inspections

Assist in preparing and organising documents for audits, reviews and compliance purposes

About you

Previous experience in an administrative, office support, or coordination role

Excellent written and verbal communication skills

High level of organisation and attention to detail

Ability to multitask and manage competing priorities

Professional and customer-focused approach

Strong problem-solving skills and initiative

Experience using Simpro (highly desirable)

Experience using Xero (highly desirable)

Experience working within a trade services, construction, electrical, maintenance, or facilities management environment (highly desirable)

About us

CES (Construction Electrical Services), part of the ARA Group, provides quality electrical contracting and preventative maintenance solutions to retail, commercial and industrial clients. Our services include preventative maintenance, thermal imaging, essential services testing, switchboard maintenance, electrical installations, project management and energy‑saving solutions.

CES Electrical is an equal opportunity employer and welcomes applications from all qualified candidates.