Strategic Admin Assistant for Engineering Leadership (Hybrid)

EPG Staffing Australia; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

EPG Group is seeking an Administrative Assistant to provide proactive, holistic support to Engineering leadership in a fast-paced environment in Sydney. The role is full-time, hybrid, and a W2 contract, starting ASAP with a duration through October 2027.

Responsibilities include managing calendars, coordinating travel and expenses, organizing team communications and events, and driving cross-functional initiatives within the Product team.

Qualifications

• Bachelor’s degree and 3+ years of relevant work experience.
• Direct executive support, project management, and event planning experience.
• Experience managing time efficiently and prioritizing multiple stakeholders, functions, and tasks.
• Experience implementing systems, processes, or programs that increase efficiency.
• Experience working with all levels of management, employees, vendors, and customers.

Responsibilities

• Manage and maintain complex calendars for Product Leadership.
• Book complex travel and manage team and executive-level expenses.
• Create, organize, and maintain team mailing lists, folders, and drives.
• Organize, plan, and execute team events.
• Respond to questions and requests for information from employees and guests and connect people with the right resources.
• Greet executive guests and ensure sign-in upon arrival.
• Attend team meetings and track action items.
• Assist with day-to-day projects and build/improve processes and systems.
• Drive projects and own operations of programs within the Product team.
• Act as the main liaison for coordinating meetings and external engagements with customers and partners.
• Lead and manage small projects within the administrative team.

Skills

Executive support

Project management

Event planning

Calendar management

Travel coordination

Cross-functional collaboration

Education

Bachelor’s degree

Tools

MS Office

Calendaring systems

Expense management tools

Job description

EPG Group is seeking an Administrative Assistant to provide proactive, holistic support to Engineering leadership in a fast-paced environment in Sydney. The role is full-time, hybrid, and a W2 contract, starting ASAP with a duration through October 2027.

Responsibilities include managing calendars, coordinating travel and expenses, organizing team communications and events, and driving cross-functional initiatives within the Product team.