Strategic Executive Assistant to Product Leadership | Hybrid

Easy Payroll; Windsor; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

EPG Group is seeking an Administrative Assistant to proactively support Engineering leadership in a fast-paced environment. You will manage day-to-day admin tasks, coordinate with employees, customers, partners, and vendors, and help drive program operations within the Product team.

The ideal candidate is organized, dependable, adaptable, and capable of prioritizing multiple projects while staying aligned with changing business needs.

Qualifications

• Bachelor’s degree and 3+ years of relevant work experience.
• Direct executive support, project management, and event planning experience.
• Experience managing time efficiently and prioritizing multiple stakeholders, functions, and tasks.
• Experience implementing systems, processes, or programs that increase efficiency.
• Experience working with all levels of management, employees, vendors, and customers.
• Experience working in large or mid-size technology companies with approximately 1,000–10,000 employees is preferred.
• Experience supporting multiple executives is preferred.
• Experience owning projects and programs outside of core administrative responsibilities is preferred, such as headcount, budget, or All Hands presentations.

Responsibilities

• Effectively manage and maintain calendars for Product Leadership.
• Book complex travel and manage team and executive-level expenses.
• Create, organize, and maintain team mailing lists, folders, and drives.
• Organize, plan, and execute team events.
• Respond to questions and requests for information from employees and guests and connect people with the right resources.
• Greet executive guests, including interview candidates and customers, and ensure guests sign in upon arrival.
• Attend team meetings and track action items.
• Assist with day-to-day projects.
• Help build and improve processes and systems.
• Drive projects and own the operations of programs and initiatives within the Product team.
• Act as the main liaison for coordinating meetings and external engagements with customers and partners.
• Lead and manage small projects within the administrative team.
• Perform other duties as assigned.

Skills

Executive support

Project management

Event planning

Education

Bachelor’s degree

Job description

EPG Group is seeking an Administrative Assistant to proactively support Engineering leadership in a fast-paced environment. You will manage day-to-day admin tasks, coordinate with employees, customers, partners, and vendors, and help drive program operations within the Product team.

The ideal candidate is organized, dependable, adaptable, and capable of prioritizing multiple projects while staying aligned with changing business needs.