Executive Administrative Assistant

EPG Group; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

EPG Group, a global leader in workforce solutions, seeks an Administrative Assistant to support Engineering leadership in a fast-paced, hybrid Sydney environment. You will manage calendars, arrange travel and expenses, and coordinate with employees, customers, partners, and vendors to keep programs on track.

The ideal candidate is organized, adaptable, and proactive, with a Bachelor’s degree and 3+ years of executive support, project coordination, and event planning experience.

Qualifications

• Bachelor’s degree and 3+ years of relevant work experience.
• Direct executive support, project management, and event planning experience.
• Experience managing time efficiently and prioritizing multiple stakeholders.

Responsibilities

• Effectively manage and maintain complex calendars for Product Leadership.
• Book complex travel and manage team and executive-level expenses.
• Create, organize, and maintain team mailing lists, folders, and drives.
• Organize, plan, and execute team events.
• Respond to information requests from employees and guests and connect people with resources.
• Greet executive guests and ensure sign-in upon arrival.
• Attend team meetings and track action items.
• Assist with day-to-day projects.
• Help build and improve processes and systems.
• Drive projects and own operations of programs within the Product team.
• Coordinate meetings and external engagements with customers and partners.
• Lead and manage small projects within the administrative team.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Travel planning

Expense management

Cross-functional

Process improvement

Vendor coordination

Multitasking

Education

Bachelor’s degree

Job description

EPG Group is a global leader in workforce solutions, partnering with innovative organizations to deliver exceptional talent worldwide. We are proud to support a leading global cloud data and technology company known for its innovative data platform, strong focus on technology, and collaborative work environment.

This is an exciting opportunity to support a global technology organization as an Administrative Assistant, providing proactive and holistic support to Engineering leadership in a fast-paced and constantly changing environment.

• Contract Duration: September 2026 – October 2027
• Schedule: Full-time, 40 hours/week
• Work Arrangement: Hybrid
• Employment Type: W2 Contract
• Start Date: ASAP (September)
• Openings: 1

Role Description

As an Administrative Assistant, you will be at the center of the team’s business operations and activities, providing proactive and holistic support to Engineering leadership. You will help keep the team moving forward by managing day-to-day administrative activities, supporting projects and initiatives, and coordinating with employees, customers, partners, and vendors.

The ideal candidate is organized, dependable, adaptable, and able to keep up with changing business needs while strategically supporting and prioritizing team projects.

Key Responsibilities

• Effectively manage and maintain complex calendars for Product Leadership.
• Book complex travel and manage team and executive-level expenses.
• Create, organize, and maintain team mailing lists, folders, and drives.
• Organize, plan, and execute team events.
• Respond to questions and requests for information from employees and guests and connect people with the right resources.
• Greet executive guests, including interview candidates and customers, and ensure guests sign in upon arrival.
• Attend team meetings and track action items.
• Assist with day-to-day projects.
• Help build and improve processes and systems.
• Drive projects and own the operations of programs and initiatives within the Product team.
• Act as the main liaison for coordinating meetings and external engagements with customers and partners.
• Lead and manage small projects within the administrative team.
• Perform other duties as assigned.

Experience

• Bachelor’s degree and 3+ years of relevant work experience.
• Direct executive support, project management, and event planning experience.
• Experience managing time efficiently and prioritizing multiple stakeholders, functions, and tasks.
• Experience implementing systems, processes, or programs that increase efficiency.
• Experience working with all levels of management, employees, vendors, and customers.
• Experience working in large or mid-size technology companies with approximately 1,000–10,000 employees is preferred.
• Experience supporting multiple executives is preferred.
• Experience owning projects and programs outside of core administrative responsibilities is preferred, such as headcount, budget, or seat planning and All Hands presentations.

Key Attributes

• Agile and able to navigate high-change environments.
• Able to learn quickly and be flexible.
• Comfortable working cross-functionally with different teams and types of people.
• Operationally savvy, with an interest in understanding the broader business ecosystem and rhythm of the organization.
• Comfortable working in a fast-paced, high-volume environment.
• Able to manage competing priorities and high-demand calendars.
• Resourceful self-starter who is curious, asks questions, and can make logical, proactive decisions.
• Positive, can-do attitude and willingness to take on a variety of projects.
• Extremely detail-oriented, organized, and responsive.
• Generally, tech savvy.
• Must be legally authorized to work in Australia. Visa sponsorship is not available for this position.
• Must be based in Sydney or able to commute to 100 Barangaroo Avenue, Level 23.01, Tower 1, Barangaroo, NSW 2000.
• Must be available to work full-time, 40 hours per week.
• Must be comfortable working in a hybrid environment.
• Must be available to start ASAP (September)