Strata Assistant

Raine & Horne; Newcastle City Council; On-site; AUD 45,000 - 60,000; Full time

Job summary

Raine & Horne in Newcastle, NSW is offering an entry-level administrative role supporting strata managers with day-to-day tasks and communication with owners, suppliers, and contractors. You will gain hands-on experience in a fast-paced, collaborative environment and develop essential admin skills.

Ideal for someone early in their career, with a can-do attitude, excellent communication, and a willingness to learn.

Qualifications

• Strong verbal and written communication skills.
• Ability to thrive in a fast-paced, dynamic environment.
• Detail‑oriented with high accuracy in records and correspondence.
• Committed to excellent customer service for internal and external stakeholders.
• Capable of working autonomously and following processes.

Responsibilities

• Assist strata managers with day-to-day administration.
• Prepare and distribute meeting agendas, minutes, and correspondence.
• Communicate with owners, suppliers, and contractors.
• Maintain accurate records and databases.
• Coordinate maintenance requests and quotes.
• Support the preparation of budgets and levy notices.
• Provide general administrative support as needed.

Skills

Communication skills

Fast-paced environment

Attention to detail

Customer service

Autonomy

Proactivity

Professional presentation

Learning mindset

Job description

You'll be working closely with our strata managers, learning the ropes, and gaining hands‑on experience in a fast‑paced, collaborative environment. This role is perfect for someone early in their career who wants real development opportunities.

Key responsibilities

• Assist strata managers with day-to-day administration
• Prepare and distribute meeting agendas, minutes, and correspondence
• Communicate with owners, suppliers, and contractors
• Maintain accurate records and databases
• Help coordinate maintenance requests and quotes
• Support the preparation of budgets and levy notices
• Provide general administrative support as needed

About you

• Drive to continually learn new things, grow and adapt to new processes and environments
• Maintains a highly professional presentation
• Ability to work effectively and productively in a fast-paced, dynamic environment
• Committed to providing excellent customer service to internal and external stakeholders
• Strong verbal and written communication skills
• Able to prioritise and multi-task effectively and efficiently
• Capable of working autonomously and following processes productively to achieve desired outcomes
• Eager, organised, and proactive
• Detail-oriented with a can-do attitude
• Experience in strata, property, or admin is a bonus but not essential
• Possessing a current NSW driver's license