Strata Assistant

Strathfield Partners Real Estate; Strathfield Municipal Council; On-site; AUD 52,000 - 66,000; Full time

Job summary

Strathfield Partners Real Estate – Strathfield NSW is seeking an energetic Strata Assistant to support Strata Managers across residential and commercial portfolios. This admin-intensive, office-based role involves notes, minutes, correspondence, budgeting, and coordinating meetings, with some night meetings to gain knowledge.

You will liaise with owners, committees, and contractors, build relationships, and deliver accurate information, while developing towards a Strata Manager role through

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in all tasks.
• Proficient with Microsoft Office applications.

Responsibilities

• Assist with overall portfolio management, including obtaining quotes, sending correspondence, and budgeting.
• Prepare meeting notices, minutes, and related documentation for strata bodies.
• Coordinate with Strata Committee members, owners, agents, solicitors, and contractors.
• Provide accurate advice and service based on analysis of property concerns.
• Attend regular meetings with Strata Managers and respond promptly to inquiries.
• Maintain professional client relationships and manage admin tasks such as agendas and keys.

Skills

Communication skills

Time management

Organisational skills

Teamwork

Independent work

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Strathfield Partners Real Estate – Strathfield NSW

Strathfield Partners has been a leading name in Inner West Sydney real estate for over 28 years, covering residential and commercial sales, property management, and strata services. More family than corporate, the team is known for its close-knit culture, deep local knowledge, and consistent industry recognition, including multiple REB Top 50 NSW and Top 100 Australia agency awards, most recently in 2026.

Strata Assistants

play a pivotal role within the business, assisting a Strata Manager manage resources across a portfolio of strata buildings, both residential and commercial, with the primary purpose of ensuring owners' corporations are complying with relevant legislation. The role is administratively intensive, and you will interact with customers on the phone and occasionally face to face. This is a training role, preferably working towards becoming a Strata Manager.

About the Role:

Assist with overall management of a portfolio, including and not limited to including obtaining quotes, sending correspondence, general accounting, budgeting, attending and chairing meetings, contract management and communicating with all stakeholders.

Preparation of body corporate and sub-committee meeting notices, minutes and other documentation. Liaising with various groups such as Strata Committee members, owners, real estate agents, solicitors, contractors and any other relevant body to assist with queries, requests and conflict resolution, to ensure relations are professionally maintained for every owners corporation.

Provide advice (where appropriate or directed by the Strata Manager) and service to clients based on accurate analysis of a wide range of real and perceived concerns about property and other issues.

Availability and eagerness to attend meetings with your allocated Strata Managers regularly.

Deal promptly with phone, email and any other written communications to maintain a high service of professionalism.

Build and maintain business relationships with clients and suppliers through customer focus that will enhance the reputation of the organisation.

This is a predominantly office-based position and admin intensive role looking after everything from agendas, minutes, keys and general correspondence. For the most part you will work standard business hours Monday to Friday, however you will need to attend some night meetings with the Strata Managers you support from time to time, mainly to acquire knowledge.

About You:

High energy with the ability to juggle competing priorities

High school diploma or equivalent

Minimum of 2 years of experience in strata management or a related field

Strong organisational and time management skills

Excellent communication skills, both written and verbal

Ability to work independently and as part of a team

Strong attention to detail and accuracy

Proficient in Microsoft Office and other relevant software