State Administration Assistant

Hungry Jacks; Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

Employee benefits

Team events

Collaborative culture

Melbourne CBD office

Job summary

Hungry Jack's in Melbourne is seeking a Full-Time Administration Assistant to own the Victoria Restaurant Support Centre and support our Operations network across the state. This on-site role reports to the General Manager of Victoria and handles a range of administrative tasks to ensure smooth daily operations.

You'll coordinate with stakeholders, process invoices in Oracle ERP, manage office supplies, schedule calendars, arrange travel, and assist with meetings and events.

Qualifications

• Proven experience in an administrative support role.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Ability to work independently and in a team.
• Detail-oriented with high accuracy.
• QSR experience beneficial but not required.

Responsibilities

• Providing general administrative support to the General Manager and Senior Operations Team members as needed.
• Reviewing and Processing Invoices using Oracle ERP System
• Communicating with various stakeholders on the phone and via email, answering and directing phone calls
• Managing and maintaining office supplies, printing and equipment
• Filing, and organising documents, both physical and digital
• Scheduling appointments and maintaining calendars for Senior Operations Team members
• Organising travel, meetings and special events while adhering to budget
• Preparing and distributing correspondence, reports, and presentations
• Supporting a safe and tidy work environment in the office

Skills

Administrative support

Communication

Organization

Time management

Teamwork

Attention to detail

QSR experience beneficial

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

Hungry Jack's is seeking a Full-Time Administration Assistant to take ownership of our Victoria Restaurant Support Centre office and support our Operations network across the state.

Reporting directly to the General Manager of Victoria, this Monday to Friday, fully onsite role is integral to the smooth day-to-day operation of our office and broader state support function.

We are seeking a motivated and organised individual who thrives in a fast-paced environment, enjoys working with people, and takes pride in delivering high-quality administrative support. You'll be confident communicating with a wide range of stakeholders while maintaining professionalism, discretion, and confidentiality at all times.

As a key member of our team, you will help keep our office running efficiently and provide valuable support across a variety of administrative and coordination activities that contribute to the success of our Victorian operations.

Why Join Hungry Jack's?

Eligibility for our annual bonus program

Comprehensive employee benefits and discounts

Access to exclusive Hungry Jack's employee perks including regular company and team events

Supportive and collaborative team culture

Melbourne CBD office location with easy access to public transport

Opportunity to work for one of Australia's largest and most recognised quick service restaurant brands, with exposure to senior leaders and a broad range of business functions across a successful and growing national business

Key Responsibilities:

Providing general administrative support to the General Manager and Senior Operations Team members as needed in a timely manner

Reviewing and Processing Invoices using Oracle ERP System

Communicating with various stakeholders on the phone and via email, answering and directing phone calls

Managing and maintaining office supplies, printing and equipment

Filing, and organising documents, both physical and digital

Scheduling appointments and maintaining calendars for Senior Operations Team members

Organising travel, meetings and special events while adhering to budget

Preparing and distributing correspondence, reports, and presentations

Supporting a safe and tidy work environment in the office

Qualifications and Requirements:

Proven experience in an administrative support role

Proficient in Microsoft Office Suite including Microsoft Excel, Word and PowerPoint

Excellent communication and interpersonal skills

Strong organisational and time management skills

Ability to work independently and in a team environment

A high degree of attention to detail and accuracy

Someone who has previously worked in QSR (Quick Service Restaurants), would be beneficial but not required.

Applications close 27th November 2026, however short listed applicants may be contacted sooner.