Administration Assistant

Hungry Jacks; Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus program

Employee benefits & discounts

Exclusive employee perks

Team events

Melbourne CBD location

Exposure to senior leaders

Job summary

Hungry Jack's is seeking a Full-Time Administration Assistant to support our Victoria Restaurant Support Centre based in Melbourne CBD. This on-site role reports to the General Manager of Victoria and operates Monday to Friday to ensure smooth day-to-day operations.

The successful candidate will be organised, proactive and able to communicate effectively with a wide range of stakeholders while maintaining discretion and confidentiality at all times.

Qualifications

• Proven experience in an administrative support role.
• Proficient in Microsoft Office Suite including Excel, Word and PowerPoint.
• Excellent communication and interpersonal skills.
• Strong organisational and time management skills.
• Ability to work independently and in a team environment.

Responsibilities

• Provide general administrative support to the General Manager and Senior Operations Team.
• Reviewing and processing invoices using Oracle ERP System.
• Communicate with stakeholders by phone and email; answer and direct calls.
• Manage office supplies, printing and equipment.
• File and organise documents both physically and digitally.
• Schedule appointments and maintain calendars for Senior Operations Team members.
• Arrange travel, meetings and events within budget.
• Prepare and distribute correspondence, reports and presentations.
• Support a safe and tidy office environment.

Skills

Administrative support

MS Office

Communication

Organisation

Teamwork

Tools

Oracle ERP System

Job description

The Careers are Better at Hungry Jack's!

Hungry Jack’s is looking for a Full-Time Administration Assistant to support our Victoria Restaurant Support Centre based in Melbourne CBD.

Reporting directly to the General Manager of Victoria, this Monday to Friday, fully onsite role is integral to the smooth day-to-day operation of our office and broader state support function.

We are seeking a motivated and organised individual who thrives in a fast-paced environment, enjoys working with people, and takes pride in delivering high-quality administrative support. You'll be confident communicating with a wide range of stakeholders while maintaining professionalism, discretion, and confidentiality at all times.

As a key member of our team, you will help keep our office running efficiently and provide valuable support across a variety of administrative and coordination activities that contribute to the success of our Victorian operations.

Why Join Hungry Jack's?

• Competitive salary package
• Eligibility for our annual bonus program
• Comprehensive employee benefits and discounts
• Access to exclusive Hungry Jack's employee perks including regular company and team events
• Supportive and collaborative team culture
• Melbourne CBD office location with easy access to public transport
• Opportunity to work for one of Australia's largest and most recognised quick service restaurant brands, with exposure to senior leaders and a broad range of business functions across a successful and growing national business

Key Responsibilities:

• Providing general administrative support to the General Manager and Senior Operations Team members as needed in a timely manner
• Reviewing and Processing Invoices using Oracle ERP System
• Communicating with various stakeholders on the phone and via email, answering and directing phone calls
• Managing and maintaining office supplies, printing and equipment
• Filing, and organising documents, both physical and digital
• Scheduling appointments and maintaining calendars for Senior Operations Team members
• Organising travel, meetings and special events while adhering to budget
• Preparing and distributing correspondence, reports, and presentations
• Supporting a safe and tidy work environment in the office

Qualifications and Requirements:

• Proven experience in an administrative support role
• Proficient in Microsoft Office Suite including Microsoft Excel, Word and PowerPoint
• Excellent communication and interpersonal skills
• Strong organisational and time management skills
• Ability to work independently and in a team environment
• A high degree of attention to detail and accuracy
• Someone who has previously worked in QSR (Quick Service Restaurants), would be beneficial but not required.

Applications close 27th November 2026, however short listed applicants may be contacted sooner.