Site Administrator - Local Sites

RGIT Australia; Shire Of Waroona; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible work options

Full-time role

Attractive remuneration

Great team culture

Local employment opportunity

Office based in Waroona

Job summary

JRM Resources, based in Waroona, Western Australia, is seeking a Site Administrator to support operations across Waroona, North Dandalup and the Peel region. This permanent, full-time role combines site days with office work to keep administrative processes running smoothly.

You will coordinate site access and inductions, check contractor compliance, arrange remote worker accommodation, maintain rosters, and compile daily and weekly reports.

Qualifications

• Minimum 2 years’ experience in a similar admin role.
• Proficient in Microsoft Office Suite and data entry.
• Willing to work from Waroona office and multiple sites.
• Pre-employment medical and police clearance required.

Responsibilities

• Coordinate site access and inductions.
• Check contractor compliance.
• Organise accommodation for remote workers.
• Maintain crew rosters and site records.
• Data entry for site reporting system and logs.
• Submit weekly and monthly reports to head office.
• Act as a key liaison between site and head office.

Skills

Organisational skills

Time management

Communication

Data entry

Education

Bachelor's degree in Administration, Business or related field

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Job description

Waroona, Western Australia 6215, Australia

Full-time Permanent Internship

Posted 22 Sep 2026

Description

JRM Resources is a privately owned family business, based in Waroona, Western Australia.

We service the Civil, Mining, and Forestry industries throughout the Peel Region.

Our team is expanding, and we are inviting you to join our community and contribute to the ongoing success and growth of our company. This is a role perfect for a locally based candidate who enjoys a variety of office and site work.

Summary:

The Site Administrator will play a crucial role in supporting the operational efficiency of our local sites across Waroona, North Dandalup and the Peel region, you will be providing site admin support across multiple sites.

This permanent, full-time position is essential for ensuring that administrative processes run smoothly, contributing to the overall success of our sites. The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, making them a valuable asset to our team.

About the Role:

• Hybrid work pattern - site days and office based days
• Coordinating and mobilisation requests such as site access and inductions
• Checking compliance for contractors
• Organising and booking accommodation for remote workers
• Maintenance of crew rosters;
• Administration assistance to the site supervisors
• Data entry for site reporting system, work logs, and site records
• Data entry and recording of prestart and compilation of daily reports
• Collection and data entry of service sheets from maintenance crews
• Accurate and efficient daily data entry of labour hours and equipment use
• Maintaining registers such as the mobile equipment prestart defect register and the fuel register.
• Submitting weekly and monthly reports
• Act as a key point of contact for between site and head office, promoting positive relationships and effective communication.

Key Requirements for Success:

• Immediate start
• Must be willing to work from the Waroona office and various sites
• A relevant qualification in administration, business, or a related field is preferred.
• Minimum 2 years’ experience in a similar role
• Must be prepared to work with various software tools and apps
• A general understanding of the mobile plant, earthmoving or mining sectors highly advantageous.
• Must be prepared to complete a Pre-employment Medical and drug and alcohol screen
• National police clearance
• Strong organisational and time management skills, with the ability to prioritise tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.

Perks and Rewards

• Flexible work options
• Full-time role
• Attractive remuneration
• Great team culture and work environment
• Local employment opportunity
• Office based in Waroona - no traffic and home every day

As an equal opportunity employer, we encourage and promote diversity and inclusion, and welcome applications from all backgrounds.