Site Operations & Mobilisation Administrator

People Infrastructure; Inverell; On-site; AUD 60,000 - 75,000; Full time

Job summary

Regional Workforce Management (RWM) is seeking an experienced administrator to support day-to-day operations and the site management team in Inverell. This permanent, full-time role covers onboarding, data reporting, payroll support, and document management for onsite personnel.

You will assist site managers during peak periods, maintain trackers, handle inquiries, and raise HR tickets, ensuring accurate records and timely responses.

Qualifications

• Administration experience is ESSENTIAL.
• Intermediate computer literacy, especially Microsoft Office.
• Strong written and verbal communication skills.
• Payroll understanding and ability to reconcile timesheets.
• Willingness to be vaccinated against Q fever and pass a Police Check.

Responsibilities

• Manage new personnel arrivals to site and mobilisation, e.g. inductions, site access, transport, accommodation.
• Data collation and management for reporting purposes (weekly and monthly).
• Payroll/timesheet support, e.g. entering timesheets and general data entry.
• Provide coverage or support to Site Managers in peak periods or to cover absences.
• Maintenance of trackers, e.g. accommodation and vehicle trackers.
• Vehicle inspections and reports.
• Assisting onsite personnel with queries, e.g., payroll inquiries, leave requests, absenteeism, return to work (FoundU).
• Document management - filing, scanning, and uploading documents, e.g., doctor's certificates, vehicle and housing reports/checklists, candidate documentation.
• Raising HR tickets to the internal HR team for support and resolution (via Zendesk).

Skills

Administration

Microsoft Office

Data entry

Payroll understanding

Communication

Tools

Microsoft Excel

Zendesk

Job description

About RWM
Regional Workforce Management (RWM) is proudly Australian-owned, dedicated to connecting businesses with tailored recruitment and workforce management solutions since 2000. Formerly FIP Group, we’ve spent over two decades supporting the backbone of Australia - the food, agriculture, forestry and fisheries industries. By blending local expertise with a national reach, we deliver reliable and committed people who help businesses grow, thrive and stand strong.

What started as a small operation helping local businesses quickly grew into something much bigger. Our founders’ ability to connect with people - sharing experiences, solutions and hope – helped forge strong bonds with businesses and communities alike. As we expanded from labour hire to permanent recruitment and into connecting skilled workers from across the borders, our mission has remained the same: to provide real solutions that save Australia’s food and agriculture business time and resources.

About The Role
We are currently seeking an experienced administrator to support day-to-day operations and the site management team, in Inverell. The position will see you play a crucial role in providing comprehensive administration support and document management for our onsite personnel.

This is a permanent, full-time role (Monday-Friday).

In this position, your duties will also include:

• Manage new personnel arrivals to site and mobilisation, e.g., inductions, site access, transport, accommodation.
• Data collation and management for reporting purposes (weekly and monthly).
• Payroll/timesheet support, e.g. entering timesheets and general data entry.
• Provide coverage or support to Site Managers in peak periods or to cover absences.
• Maintenance of trackers, e.g. accommodation and vehicle trackers.
• Vehicle inspections and reports.
• Assisting onsite personnel with queries, e.g., payroll inquiries, leave requests, absenteeism, return to work (FoundU).
• Document management - filing, scanning, and uploading documents, e.g., doctor's certificates, vehicle and housing reports/checklists, candidate documentation.
• Raising HR tickets to the internal HR team for support and resolution (via Zendesk).

About You
To excel in this position, you should be committed to supporting the team and have meticulous attention to detail.

You should also possess the following attributes:

• Administration experience is ESSENTIAL
• Intermediate computer literacy is ESSENTIAL, especially in the Microsoft Suite, and the ability to pick up other programs
• Have high-level written and verbal communication skills.
• Payroll understanding, ability to reconcile timesheets to rosters, is desirable.
• Be able and willing to be vaccinated against QFever and complete a Police Check.

If this sounds like an opportunity that excites you, we want to hear from you. APPLY NOW!

Please note only successful candidates will be contacted.