Site Administrator - Local Sites

Sercanto; Shire Of Waroona; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work options

Full-time role

Attractive remuneration

Great team culture and work环境

Local employment opportunity

Office based in Waroona - no traffic

Job summary

JRM Resources, based in Waroona, WA, is seeking a Site Administrator to support multiple local sites including Waroona and North Dandalup. The role combines office and site work in a hybrid pattern, with duties spanning site access, inductions, contractor compliance, roster maintenance, and data entry for site reports.

The ideal candidate has at least 2 years in a similar admin role, strong organisational skills, and proficiency in Microsoft Office.

Qualifications

• Minimum 2 years' experience in a similar site administration role.
• Willingness to work from Waroona office and multiple sites.
• Proficient in MS Word, Excel and reporting tools.

Responsibilities

• Coordinate site access and inductions.
• Check contractor compliance.
• Organise accommodation for remote workers.
• Maintain crew rosters and site records.
• Data entry for site reporting system and daily work logs.
• Submit weekly and monthly site reports.
• Act as single point of contact between site and head office.

Skills

Organisational skills

Time management

Communication

Microsoft Office Suite

Education

Relevant admin/business qualification

Tools

Microsoft Office Suite

Job description

Job Description

JRM Resources is a privately owned family business, based in Waroona, Western Australia. We service the Civil, Mining, and Forestry industries throughout the Peel Region.

Our team is expanding, and we are inviting you to join our community and contribute to the ongoing success and growth of our company. This is a role perfect for a locally based candidate who enjoys a variety of office and site work.

Summary

The Site Administrator will play a crucial role in supporting the operational efficiency of our local sites across Waroona, North Dandalup and the Peel region, you will be providing site admin support across multiple sites.

This permanent, full-time position is essential for ensuring that administrative processes run smoothly, contributing to the overall success of our sites. The ideal candidate will possess strong organisational skills and a proactive approach to problem‑solving, making them a valuable asset to our team.

About the Role

• Hybrid work pattern - site days and office based days
• Coordinating and mobilisation requests such as site access and inductions
• Checking compliance for contractors
• Organising and booking accommodation for remote workers
• Maintenance of crew rosters;
• Administration assistance to the site supervisors
• Data entry for site reporting system, work logs, and site records
• Data entry and recording of prestart and compilation of daily reports
• Collection and data entry of service sheets from maintenance crews
• Accurate and efficient daily data entry of labour hours and equipment use
• Maintaining registers such as the mobile equipment prestart defect register and the fuel register.
• Submitting weekly and monthly reports
• Act as a key point of contact for between site and head office, promoting positive relationships and effective communication.

Key Requirements for Success

• Immediate start
• Must be willing to work from the Waroona office and various sites
• A relevant qualification in administration, business, or a related field is preferred.
• Minimum 2 years' experience in a similar role
• Site administration experience desirable
• Must be prepared to work with various software tools and apps
• A general understanding of the mobile plant, earthmoving or mining sectors highly advantageous.
• Must be prepared to complete a Pre-employment Medical and drug and alcohol screen
• Valid Australian driver's license
• National police clearance
• Strong organisational and time management skills, with the ability to prioritise tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Ability to work independently and as part of a team in a fast‑paced environment.

Perks and Rewards

• Flexible work options
• Full-time role
• Attractive remuneration
• Great team culture and work environment
• Local employment opportunity
• Office based in Waroona - no traffic and home every day
• Fuel card

As an equal opportunity employer, we encourage and promote diversity and inclusion, and welcome applications from all backgrounds.