Site Admin Assistant

Workpac Group; Blackwater; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Permanent conversion potential

Strong safety culture

Job summary

WorkPac Group is seeking an experienced administrative professional to support the Production Manager and Coal teams at a regional mining site in Queensland. The role involves diary management, confidential documentation, SAP-based purchasing, and preparing reports and correspondence.

You will coordinate meetings, training sessions, travel, and accommodation bookings, while maintaining document control and labour hire records. A proactive, safety‑conscious individual will thrive here.

Qualifications

• Minimum 3 years admin experience.
• Mine Admin experience preferred.
• SAP experience preferred.
• Current Coal Board Medical and Standard 11.
• Current Driver’s Licence.

Responsibilities

• Provide administrative support to Production Manager, Superintendents and Production Coal teams.
• Manage diaries, calendars and confidential documentation.
• Process purchase orders, requisitions, notifications, reservations and expense reconciliations in SAP.
• Prepare reports, presentations, meeting agendas and official correspondence.
• Coordinate meetings, training sessions, events and catering.

Skills

Administrative support

Diary management

Documentation management

Tools

SAP

AMEX

SAMs systems

TMT

Job description

Our client is proud to be a leading Australian producer of premium quality coal, proudly supporting and sustaining regional communities across various open cut and underground mines within the Coal Basin of NSW and Queensland’s Bowen Basin. With an extensive 20 year history, they have developed a reputation for excellence in project delivery, safe operation, and targeted investment in the local economy and community.

What You Will Be Doing

Providing administrative support to the Production Manager, Superintendents, and Production Coal teams

Managing diaries, calendars, emails, and confidential documentation

Processing purchase orders, purchase requisitions, notifications, reservations, and expense reconciliations through SAP

Preparing reports, presentations, meeting agendas, and official correspondence

Coordinating meetings, training sessions, workshops, events, and catering requirements

Managing accommodation and travel bookings through AMEX and SAMs systems

Supporting onboarding activities for employees and labour hire personnel

Maintaining document control and records management systems

Monitoring labour hire records and preparing weekly labour hire cost reports using TMT

Assisting with monthly accruals, absenteeism reporting, and finance administration processes

Coordinating vehicle servicing, compliance requirements, uniform orders, and site supplies

Providing administrative coverage during staff absences as required

What You Will Need

Minimum 3 years Admin Experience

Mine Admin Experience Preferred

Sap Experience Preferred

Current Coal Board Medical and Standard 11

Current Driver’s Licence

What’s In It For You

Potential for permanent conversion with WorkPac

Strong workplace culture with high safety standards

Community-driven site located in a thriving regional township

Ongoing support from a full-time Site Manager