Administration Assistant

Anglo American; Middlemount; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

12% Superannuation

Flexible work arrangement

Job summary

Anglo American Aquila Mine is seeking a highly organised Administration Officer to provide comprehensive administrative support across Engineering, Maintenance, Technical Services and site functions. This role requires strong organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced mining environment.

The successful candidate will support day-to-day operations, ensuring administrative processes run efficiently while contributing to business

Qualifications

• Previous administration experience in mining or heavy industry environments.
• Excellent organisational and time management skills.
• Experience managing travel bookings and administrative logistics.
• Exposure to purchase requisitions, forecasting or financial administration activities.

Responsibilities

• Provide general administrative support to multiple departments across site.
• Coordinate travel and accommodation bookings, including flights and vehicle hire.
• Manage site vehicle administration, including servicing, repairs and inspections.
• Create and process purchase requisitions.
• Perform credit card and account reconciliations.
• Support daily forecasting activities and reporting requirements.
• Coordinate meetings, meeting rooms and catering arrangements.
• Arrange off-site meetings and business events.
• Maintain accurate records and data entry systems.
• Provide leave coverage and administrative support for key site functions, including SORD administration.
• Assist with operational continuity during periods of leave and workforce shortages.
• Build strong working relationships across site departments and stakeholders.

Skills

Administration experience

Organisational skills

Attention to detail

Travel bookings

Forecasting / financial administration

MS Office (Excel, Outlook, Word)

Multi-tasking

Communication / stakeholder engagement

Team player

Tools

Excel

Outlook

Word

Job description

Company Description

Steelmaking coal is an essential ingredient in blast-furnace steel manufacture, producing steel used for critical building and infrastructure around the world. In Australia, we operate five steelmaking coal mines in Queensland’s Bowen Basin, and have additional joint venture interests in steelmaking coal and manganese, as well as copper exploration projects underway in North West Queensland and Western Australia.

Job Description

Aquila Mine are seeking a highly organised and proactive Administration Officer to provide comprehensive administrative support across Engineering, Maintenance, Technical Services, Business Improvement and broader site functions. This is a varied role requiring strong organisational skills, attention to detail, and the ability to effectively manage competing priorities within a fast-paced mining environment.

The successful candidate will play a key role in supporting day-to-day operations, ensuring administrative processes run efficiently while contributing to business continuity and operational success.

Key Responsibilities

• Provide general administrative support to multiple departments across site
• Coordinate travel and accommodation bookings, including flights and vehicle hire
• Manage site vehicle administration, including servicing, repairs and inspections
• Create and process purchase requisitions
• Perform credit card and account reconciliations
• Support daily forecasting activities and reporting requirements
• Coordinate meetings, meeting rooms and catering arrangements
• Arrange off-site meetings and business events
• Maintain accurate records and data entry systems
• Provide leave coverage and administrative support for key site functions, including SORD administration
• Assist with operational continuity during periods of leave and workforce shortages
• Build strong working relationships across site departments and stakeholders

Qualifications

• Previous administration experience in mining, resources, industrial or heavy industry environments
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Experience managing travel bookings and administrative logistics
• Exposure to purchase requisitions, forecasting or financial administration activities
• Intermediate to advanced Microsoft Office skills, particularly Excel, Outlook and Word
• The ability to manage multiple priorities and work independently
• Strong communication and stakeholder engagement skills
• A team-focused approach with a willingness to support a variety of business functions

Additional Information

• Full-time, permanent position based at Aquila Mine
• Monday to Friday Roster
• Flexible work arrangement available
• Residential, DIDO or FIFO options
• Market leading renumeration + 12% Superannuation

What we offer

When you join Anglo American, you can expect to enjoy a competitive salary and benefits package and a range of flexible work arrangements that support the balance of work, family and individual circumstances. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.

Who we are

We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity, and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources – diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel – our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

Background checks

Successful candidates will be required to complete background screening which may include a criminal check and validation of qualifications.

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How we are committed to your safety

Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.

Employee referral

Do you know someone who would fit this role? Employee referrals will be accepted for this job. Refer to your local Referral Guidelines for policy conditions and amounts.

CLOSING DATE

28 August 2026

Recruitment Agencies

Anglo American Steelmaking Coal does not accept unsolicited applications from Recruitment Agencies.

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