Administration Assistant

Anglo American / De Beers Group; Middlemount; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Residential options

DIDO options

FIFO options

Flexible work arrangement

12% Superannuation

Competitive remuneration

Job summary

Aquila Mine is seeking a highly organised and proactive Administration Officer to provide comprehensive support across Engineering, Maintenance, Technical Services and Business Improvement. This full‑time role manages travel, vehicle administration, purchase requisitions and forecasting to keep site operations running smoothly.

The position requires attention to detail, the ability to juggle priorities and a collaborative approach to support diverse site functions.

Qualifications

• Previous administration experience in mining, resources, industrial or heavy industry environments.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Experience managing travel bookings and administrative logistics.
• Exposure to purchase requisitions, forecasting or financial administration activities.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Outlook and Word.
• The ability to manage multiple priorities and work independently.
• Strong communication and stakeholder engagement skills.
• A team-focused approach with a willingness to support a variety of business functions.

Responsibilities

• Provide general administrative support to multiple departments across site.
• Coordinate travel and accommodation bookings, including flights and vehicle hire.
• Manage site vehicle administration, including servicing, repairs and inspections.
• Create and process purchase requisitions.
• Perform credit card and account reconciliations.
• Support daily forecasting activities and reporting requirements.
• Coordinate meetings, meeting rooms and catering arrangements.
• Arrange off-site meetings and business events.
• Maintain accurate records and data entry systems.
• Provide leave coverage and administrative support for key site functions, including SORD administration.
• Assist with operational continuity during periods of leave and workforce shortages.
• Build strong working relationships across site departments and stakeholders.

Skills

Travel bookings

Forecasting

Finance admin

Microsoft Excel

Microsoft Outlook

Microsoft Word

Tools

Microsoft Excel

Outlook

Word

Job description

The organised force behind seamless site operations

Steelmaking coal is an essential ingredient in blast-furnace steel manufacture, producing steel used for critical building and infrastructure around the world.In Australia, we operate five steelmaking coal mines in Queensland’s Bowen Basin, and have additional joint venture interests in steelmaking coal and manganese, as well as copper exploration projects underway in North West Queensland and Western Australia.

Job Description

Aquila Mine are seeking a highly organised and proactive Administration Officer to provide comprehensive administrative support across Engineering, Maintenance, Technical Services, Business Improvement and broader site functions. This is a varied role requiring strong organisational skills, attention to detail, and the ability to effectively manage competing priorities within a fast-paced mining environment.

The successful candidate will play a key role in supporting day-to-day operations, ensuring administrative processes run efficiently while contributing to business continuity and operational success.

Key Responsibilities:

• Provide general administrative support to multiple departments across site
• Coordinate travel and accommodation bookings, including flights and vehicle hire
• Manage site vehicle administration, including servicing, repairs and inspections
• Create and process purchase requisitions
• Perform credit card and account reconciliations
• Support daily forecasting activities and reporting requirements
• Coordinate meetings, meeting rooms and catering arrangements
• Arrange off-site meetings and business events
• Maintain accurate records and data entry systems
• Provide leave coverage and administrative support for key site functions, including SORD administration
• Assist with operational continuity during periods of leave and workforce shortages
• Build strong working relationships across site departments and stakeholders

Qualifications

• Previous administration experience in mining, resources, industrial or heavy industry environments
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Experience managing travel bookings and administrative logistics
• Exposure to purchase requisitions, forecasting or financial administration activities
• Intermediate to advanced Microsoft Office skills, particularly Excel, Outlook and Word
• The ability to manage multiple priorities and work independently
• Strong communication and stakeholder engagement skills
• A team-focused approach with a willingness to support a variety of business functions

Additional Information

• Full-time, permanent position based at Aquila Mine
• Monday to Friday Roster
• Flexible work arrangement available
• Residential, DIDO or FIFO options
• Market leading renumeration + 12% Superannuation

What we offer
When you join Anglo American, you can expect to enjoy a competitive salary and benefits package and a range of flexible work arrangements that support the balance of work, family and individual circumstances. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.

Who we are
We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity, and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources – diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel – our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

Background checks
Successful candidates will be required to complete background screening which may include a criminal check and validation of qualifications.

Inclusion and Diversity
Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How we are committed to your safety
Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.

Employee referral
Do you know someone who would fit this role? Employee referrals will be accepted for this job. Refer to your local Referral Guidelines for policy conditions and amounts.

CLOSING DATE
28 August 2026

Please note, screening and interviews may take place prior to closing date – applications may also close before this date.