Admin Assistant Site Level 1

Workpac Group; Rockhampton Regional; On-site; AUD 52,000 - 70,000; Full time

Job summary

WorkPac Group is seeking a proactive Administrative Assistant for our mining operations in Queensland. You will provide comprehensive admin support to the Production Manager and coal teams, manage calendars, emails, and confidential docs, and handle SAP-based purchasing and reporting.

The role involves coordinating travel, onboarding, and document control on a busy site. Experience in mining admin is preferred; a Coal Board Medical and Standard 11 are required, along with a current driver’s

Qualifications

• Minimum 3 years Admin Experience, with mining site exposure preferred.
• Mine Admin experience is preferred for site workflows.
• SAP experience for processing POs, requisitions, etc.
• Current Coal Board Medical and Standard 11 are required.
• Valid Drivers Licence is required.

Responsibilities

• Provide administrative support to Production Manager, Superintendents, and Production Coal teams.
• Manage diaries, calendars, emails, and confidential documentation.
• Process purchase orders, requisitions, notifications, reservations, and expense reconciliations through SAP.
• Prepare reports, presentations, meeting agendas, and official correspondence.
• Coordinate meetings, training sessions, events, and catering requirements.
• Manage accommodation and travel bookings through relevant systems.
• Support onboarding activities for employees and labour hire personnel.
• Maintain document control and records management systems.
• Monitor labour hire records and prepare weekly labour hire cost reports using TMT.
• Assist with monthly accruals, absenteeism reporting, and finance administration processes.
• Coordinate vehicle servicing, compliance requirements, uniform orders, and site supplies.
• Provide administrative coverage during staff absences as required.

Skills

Admin experience

Mine admin

SAP experience

Coal Board Medical

Standard 11

Drivers licence

Tools

SAP

Job description

Our client is proud to be a leading Australian producer of premium quality coal, proudly supporting and sustaining regional communities across various open cut and underground mines within the Coal Basin of NSW and Queenslands Bowen Basin. With an extensive 20 year history, they have developed a reputation for excellence in project delivery, safe operation, and targeted investment in the local economy and community.

What You Will Be Doing

• Providing administrative support to the Production Manager, Superintendents, and Production Coal teams
• Managing diaries, calendars, emails, and confidential documentation
• Processing purchase orders, purchase requisitions, notifications, reservations, and expense reconciliations through SAP
• Preparing reports, presentations, meeting agendas, and official correspondence
• Coordinating meetings, training sessions, workshops, events, and catering requirements
• Managing accommodation and travel bookings through AMEX and SAMs systems
• Supporting onboarding activities for employees and labour hire personnel
• Maintaining document control and records management systems
• Monitoring labour hire records and preparing weekly labour hire cost reports using TMT
• Assisting with monthly accruals, absenteeism reporting, and finance administration processes
• Coordinating vehicle servicing, compliance requirements, uniform orders, and site supplies
• Providing administrative coverage during staff absences as required

What You Will Need

• Minimum 3 years Admin Experience
• Mine Admin Experience Preferred
• Sap Experience Preferred
• Current Coal Board Medical and Standard 11
• Current Drivers Licence

Whats In It For You

• Potential for permanent conversion with WorkPac
• Strong workplace culture with high safety standards
• Community-driven site located in a thriving regional township
• Ongoing support from a full-time Site Manager

Job Details

• $44.94 per hour
• Monday to Friday
• 5:30am starts, 10 hour days.

At WorkPac, we foster a work environment where everyone feels welcome and valued. As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability.