Administration Assistant

Workpac Group; Middlemount; On-site; AUD 61,000 - 69,000; Full time

Job summary

Workpac Group is seeking a Training Site Administrator for CapCoal (Lake Lindsay), QLD. The role supports the training team with SAP administration, work orders, vehicle records, and site documentation in a busy mining environment.

This temp-to-perm opportunity offers a stable path within a leading mining operation, with daily administration duties and strong emphasis on accuracy and compliance.

Qualifications

• Previous experience in an administration or site support role, preferably within mining, industrial, construction, or a similar operational environment.
• Strong data entry and document management skills with a high level of accuracy and attention to detail.
• Experience using Microsoft Office Suite (Outlook, Word, and Excel), with SAP experience highly regarded.

Responsibilities

• Provide day‑to‑day administrative support to the Training team, ensuring accurate and timely processing of site documentation.
• Process and maintain records using SAP, including purchase requisitions, work orders, and training‑related documentation.
• Manage site administration, including vehicle records, oil sample processing, pre‑start documentation, leave forms, uniform orders, visitor requests, and maintaining accurate filing systems.

Job description

$45.98 per hour | Monday to Friday | Up to 45 hours per week – Temp-to-perm opportunity based at CapCoal (Lake Lindsay), QLD.

Support a busy training team by managing SAP administration, work orders, vehicle records, pre-starts, leave processing, and site documentation.

Join a leading mining operation in a varied administration role offering immediate start and career progression.

About the Client

Our client is a leading mining organisation operating large-scale coal mining assets, with a strong focus on safe, reliable, and efficient operations. They provide a professional and supportive working environment, delivering high-quality outcomes through skilled teams across maintenance, production, and site support functions.

About the Position

As the Training Site Administrator, you will provide essential administrative support to the team at our client’s Lake Lindsay operation. This role will involve managing reporting, documentation, data entry, and general site administration while supporting processes including work orders, asset management, and inventory coordination. The successful candidate will play a key role in ensuring smooth day-to-day operations within a busy mining environment.

Key Responsibilities

Provide day‑to‑day administrative support to the Training team, ensuring accurate and timely processing of site documentation.

Process and maintain records using SAP, including purchase requisitions, work orders, and training‑related documentation.

Manage site administration, including vehicle records, oil sample processing, pre‑start documentation, leave forms, uniform orders, visitor requests, and maintaining accurate filing systems.

Experienced Required

Previous experience in an administration or site support role, preferably within mining, industrial, construction, or a similar operational environment.

Strong data entry and document management skills with a high level of accuracy and attention to detail.

Experience using Microsoft Office Suite (Outlook, Word, and Excel), with previous SAP experience highly regarded.

Ability to manage multiple administrative tasks, maintain organised records, and meet deadlines in a fast‑paced environment.

Strong communication and interpersonal skills with the ability to work effectively with site personnel and stakeholders.

A proactive approach, excellent organisational skills, and the ability to work independently with minimal supervision.

Equal Employment Opportunity

As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability.