Mine Admin Pro: SAP, Scheduling & Reports — Path to Perm

Workpac Group; Rockhampton Regional; On-site; AUD 52,000 - 70,000; Full time

Job summary

WorkPac Group is seeking a proactive Administrative Assistant for our mining operations in Queensland. You will provide comprehensive admin support to the Production Manager and coal teams, manage calendars, emails, and confidential docs, and handle SAP-based purchasing and reporting.

The role involves coordinating travel, onboarding, and document control on a busy site. Experience in mining admin is preferred; a Coal Board Medical and Standard 11 are required, along with a current driver’s

Qualifications

• Minimum 3 years Admin Experience, with mining site exposure preferred.
• Mine Admin experience is preferred for site workflows.
• SAP experience for processing POs, requisitions, etc.
• Current Coal Board Medical and Standard 11 are required.
• Valid Drivers Licence is required.

Responsibilities

• Provide administrative support to Production Manager, Superintendents, and Production Coal teams.
• Manage diaries, calendars, emails, and confidential documentation.
• Process purchase orders, requisitions, notifications, reservations, and expense reconciliations through SAP.
• Prepare reports, presentations, meeting agendas, and official correspondence.
• Coordinate meetings, training sessions, events, and catering requirements.
• Manage accommodation and travel bookings through relevant systems.
• Support onboarding activities for employees and labour hire personnel.
• Maintain document control and records management systems.
• Monitor labour hire records and prepare weekly labour hire cost reports using TMT.
• Assist with monthly accruals, absenteeism reporting, and finance administration processes.
• Coordinate vehicle servicing, compliance requirements, uniform orders, and site supplies.
• Provide administrative coverage during staff absences as required.

Skills

Admin experience

Mine admin

SAP experience

Coal Board Medical

Standard 11

Drivers licence

Tools

SAP

Job description

WorkPac Group is seeking a proactive Administrative Assistant for our mining operations in Queensland. You will provide comprehensive admin support to the Production Manager and coal teams, manage calendars, emails, and confidential docs, and handle SAP-based purchasing and reporting.

The role involves coordinating travel, onboarding, and document control on a busy site. Experience in mining admin is preferred; a Coal Board Medical and Standard 11 are required, along with a current driver’s