Site Administration Assistant

Workpac Group; Moranbah; On-site; AUD 69,000 - 83,000; Full time

Benefits offered by this job

Hourly rate $51.90

Mon-Fri 7:00am-4:00pm roster

12-month maternity leave contract

Camp accommodation provided

Work with production leadership

Exposure to large-scale mining

Job summary

Workpac Group is seeking a Production Administration Assistant for a 12-month maternity cover role in Moranbah. The position runs Monday to Friday, 7:00 am to 4:00 pm, with camp accommodation provided for non-locals.

You will support site leadership and production teams, manage diaries, prepare reports, and handle SAP-based purchasing tasks. A strong background in mining administration and BMA site experience is preferred.

Qualifications

• Demonstrated experience in a senior administration role within mining, heavy industry, or a similar environment.
• Previous BMA site experience needed.
• Strong SAP experience, including purchase orders and requisitions.
• Advanced Microsoft Office skills, particularly Excel, Outlook, Word, and PowerPoint.
• Exceptional organisational, communication, and multitasking skills.
• Ability to manage confidential information with discretion.
• Experience supporting multiple stakeholders within an operational environment.
• Current Driver's Licence.

Responsibilities

• Provide administrative support to the Production Manager, Superintendents, and Production Coal teams.
• Manage diaries, calendars, emails, and confidential documentation.
• Process purchase orders, requisitions, notifications, reservations, and expense reconciliations through SAP.
• Prepare reports, presentations, meeting agendas, and official correspondence.
• Coordinate meetings, training sessions, workshops, events, and catering requirements.
• Manage accommodation and travel bookings through AMEX and SAMs systems.
• Support onboarding activities for employees and labour hire personnel.
• Maintain document control and records management systems.
• Monitor labour hire records and prepare weekly labour hire cost reports using TMT.
• Assist with monthly accruals, absenteeism reporting, and finance administration processes.
• Coordinate vehicle servicing, compliance, uniform orders, and site supplies.
• Provide administrative coverage during staff absences as required.

Skills

SAP

Excel

Outlook

PowerPoint

Stakeholder management

Organisational skills

Discretion

Communication

Multitasking

Driver's licence

Tools

AMEX/SAMs systems

Job description

Monday to Friday Position working 7AM to 4PM

12-month maternity leave coverage commencing August 2026

Mackay, Moranbah or Dysart candidates only - camp supplied for non locals

About Our Client

Our client is a leading mining operator committed to safety, operational excellence, and continuous improvement. They are seeking a highly capable Production Administration Assistant to provide critical support to site leadership and production teams.

What You Will Be Doing

• Providing administrative support to the Production Manager, Superintendents, and Production Coal teams


• Managing diaries, calendars, emails, and confidential documentation


• Processing purchase orders, purchase requisitions, notifications, reservations, and expense reconciliations through SAP


• Preparing reports, presentations, meeting agendas, and official correspondence


• Coordinating meetings, training sessions, workshops, events, and catering requirements


• Managing accommodation and travel bookings through AMEX and SAMs systems


• Supporting onboarding activities for employees and labour hire personnel


• Maintaining document control and records management systems


• Monitoring labour hire records and preparing weekly labour hire cost reports using TMT


• Assisting with monthly accruals, absenteeism reporting, and finance administration processes


• Coordinating vehicle servicing, compliance requirements, uniform orders, and site supplies


• Providing administrative coverage during staff absences as required

What You Will Need

• Demonstrated experience in a senior administration role within mining, heavy industry, or a similar environment


• Previous BMA site experience needed


• Strong SAP experience, including purchase orders and requisitions


• Advanced Microsoft Office skills, particularly Excel, Outlook, Word, and PowerPoint


• Exceptional organisational, communication, and multitasking skills


• Ability to manage confidential information with discretion


• Experience supporting multiple stakeholders within an operational environment


• Current Driver's Licence

What's in it for you?

• $51.90 per hour


• Monday to Friday roster (7:00am - 4:00pm)


• Approximate 12-month maternity leave contract


• Camp accommodation provided for non-local candidates


• Opportunity to work alongside experienced production leadership teams


• Exposure to a large-scale mining operation with established systems and processes