Services Administrator

seek.com.au; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

WFH option after probation

Office hours 8am-4pm

Supportive team culture

Growth opportunity

Lilyfield location

Competitive package

Job summary

seek.com.au is seeking a switched-on full-time administrator to join our small operations team in Sydney. The role involves job scheduling, coordinating across trades, and managing admin tasks to keep projects on track.

Ideal candidates have admin experience in trades or facilities management, familiarity with SIMPRO or similar software, and strong organisational and communication skills. Flexibility includes one day work-from-home after probation and 8am-4pm office hours.

Qualifications

• Previous administration experience in trades, facilities management or construction.
• Experience using SIMPRO or similar job management platforms is highly regarded.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Schedule and coordinate jobs across trade service teams.
• Raise and manage jobs in SIMPRO with updates to status and site info.
• Coordinate between technicians, subcontractors and site contacts.
• Assist with tender and service contract administration.
• Handle purchase orders and invoice administration.
• Prepare reports and maintain accurate records.
• Provide general admin support to Service Managers and operations.
• Manage inbound emails and ad-hoc tasks as required.

Skills

Administration experience

SIMPRO experience

Trade/coordinator experience

Attention to detail

Organisational skills

Excel & Outlook

Communication skills

Independent work

Tools

SIMPRO

Job description

We're a growing facilities management and trades services business based in Sydney, looking for a switched-on full-time administrator to join our small, busy operations team.

This role suits someone who thrives in a fast-moving environment, enjoys working across systems and processes, and can keep things running smoothly behind the scenes. If you have experience in the trades or facilities management space, particularly with job management software like simPRO - we want to hear from you.

KEY RESPONSIBILITIES

• Job scheduling and coordination support across trade service teams
• Raising and managing jobs in simPRO, including updates to job status, site information, and work orders
• Coordinating between technicians, subcontractors, and site contacts to ensure timely job completion
• Assisting with tender and service contract administration
• Purchase order and invoice administration
• Preparing reports and maintaining accurate records
• General administrative support to Service Managers and the wider operations team
• Managing inbound emails and handling ad-hoc administrative tasks

ABOUT YOU

• Previous experience in administration, ideally within a trades, facilities management, or construction environment
• Experience using simPRO or a similar job management platform (highly regarded)
• Trade coordinator or service coordinator experience (highly regarded)
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Intermediate to advanced Microsoft Office skills, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to work independently and manage competing priorities

WHAT'S ON OFFER

• Flexible working arrangements for the right candidate (following initial 3-month period) – 1 day working from home
• Work-life balance with office hours of 8am-4pm
• Supportive and down-to‑earth team culture
• Opportunity to grow your role as the business expands
• Convenient Lilyfield location
• Competitive package based on experience

IDEAL FOR

This role would suit an experienced administrator or trade/service coordinator looking for a professional yet relaxed team environment.

If you're highly organised, have a keen eye for detail, and enjoy supporting a busy team, we'd love to hear from you.