Operations assistant

Prestige RAC Pty Ltd; City of Brisbane; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Growth opportunities

Team environment

Flexible work after probation

Job summary

Prestige Refrigeration and Air Conditioning in Brisbane is seeking an Administration Assistant to support day‑to‑day operations. You’ll coordinate jobs, maintain schedules, order materials and ensure the right information is available at the right time.

You will manage service and project jobs, keep shared calendars accurate, handle supplier communications and data-entry, and assist management with ad hoc tasks.

Qualifications

• Simpro experience essential.
• Experience working within trade services essential.
• Experience ordering materials and dealing with suppliers.
• Excellent organisation and time-management skills.
• Strong attention to detail and accurate data-entry skills.
• Clear and professional communication; proactive attitude.
• Ability to stay calm and organised when the day doesn’t go to plan.

Responsibilities

• Schedule service and project jobs.
• Keep shared calendars accurate and up to date.
• Manage jobs and information within Simpro.
• Order materials and coordinate with suppliers.
• Create and update service jobs and maintain records.
• Data entry and general administration.
• Communicate with technicians, suppliers and customers.
• Follow up outstanding information, materials and job requirements.
• Assist upper management with other ad hoc administration tasks.

Skills

Simpro

Trade services

Material ordering

Organization

Data entry

Communication

Job description

Administration Assistant – Trade Industry

Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.

This is a varied, hands‑on role where you’ll be at the centre of our day‑to‑day operations - coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.

What You’ll Be Doing

• Scheduling service and project jobs
• Keeping shared calendars accurate and up to date
• Managing jobs and information within Simpro
• Ordering materials and coordinating with suppliers
• Creating and updating service jobs and maintaining accurate records
• Data entry and general administration
• Communicating with technicians, suppliers and customers
• Following up outstanding information, materials and job requirements
• Assisting upper management with other ad hoc administration tasks.

What We’re Looking For

We’re looking for someone who can hit the ground running and understands how a busy trade business operates.

Ideally, you’ll have:

• Simpro experience essential
• Experience working within trade services essential
• Experience ordering materials and dealing with suppliers
• Excellent organisation and time-management skills
• Strong attention to detail and accurate data-entry skills
• Confidence managing multiple calendars, jobs and competing prioritiesClear and professional communication skills
• A proactive attitude — you see what needs doing and get onto it
• The ability to stay calm and organised when the day doesn’t go exactly to plan

Why Join Us?

This isn’t a role where you’ll simply sit behind a desk doing repetitive data entry.

You’ll play an important part in keeping our projects, service jobs and field team organised and moving forward.

We’re offering:

• A varied position where no day is the same
• The opportunity to become a key part of a growing business
• A friendly and supportive team environment
• Scope to take on more responsibility as the role develops
• Strong environment with quarterly team building events
• Potential for flexible working arrangements following probation period

• $60,000 - $70,000 + Superannuation