Service Scheduler & Administration Coordinator

Chandler Macleod; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Immediate start

Potential permanent opportunity

Job summary

Chandler Macleod is partnering with a well-established trade services business in Melbourne to find an experienced Service Scheduler & Administration Coordinator for an immediate-start temp assignment.

You’ll join a busy operations team ensuring technicians and subcontractors are in the right place at the right time, with all admin for each job completed accurately. A handover will be provided to hit the ground running, and there may be a permanent opportunity down the track.

Qualifications

• At least 2 years scheduling experience in Simpro, AroFlo or similar job management software.
• 5+ years scheduling experience is highly regarded.
• Trade, field services or facilities maintenance background is highly regarded.
• Available to start immediately.
• Ability to stay calm under pressure and prioritise urgent work.
• Self-driven with minimal supervision and strong written/verbal communication.

Responsibilities

• Schedule and dispatch field technicians and subcontractors daily.
• Keep job statuses up to date and see jobs through to completion.
• Raise and manage purchase orders and process supplier invoices.
• Check timesheets and allocate labour and costs to the right jobs.
• Handle client enquiries and send job confirmations.
• Maintain on-call rosters and staff leave records.
• Provide general office support including phones and emails.

Skills

Scheduling experience

Calm under pressure

Excellent communication

Self-driven

Trade background

Tools

Simpro

AroFlo

Job description

About the opportunity

Chandler Macleod is partnering with a well-established trade services business in Melbourne to find an experienced Service Scheduler & Administration Coordinator for an immediate-start temp assignment.

You’ll step into a busy operations team and keep the field workforce moving, making sure technicians and subcontractors are in the right place at the right time and the admin behind every job is spot on. A full handover will be provided so you can hit the ground running.

For the right person, there may be an opportunity to go permanent down the track.

What you’ll be doing

• Scheduling and dispatching field technicians and subcontractors every day
• Keeping job statuses up to date and following jobs through to completion
• Raising and managing purchase orders, and processing supplier invoices
• Checking timesheets and making sure labour and costs go to the right jobs
• Handling client enquiries and sending job confirmations
• Maintaining on-call rosters and keeping staff leave up to date
• General office support, including phones, emails and keeping things running smoothly

What you’ll bring

• At least 2 years of scheduling experience in Simpro, AroFlo or similar job management software. 5+ years is highly regarded.
• A trade, field services or facilities maintenance background (highly regarded)
• Availability to start immediately
• The ability to stay calm under pressure and prioritise urgent work
• A self-driven approach and comfort working with minimal supervision
• Excellent written and verbal communication skills

What’s in it for you

• Immediate start, with a full handover
• Weekly pay
• Standard weekday hours, with no weekends
• The potential to go permanent for the right person