Service Administration & Scheduling Specialist

JobAdder Operations Pty; Perth; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Social Club

Free gym 24/7 access

Career development opportunities

Job summary

MineARC Systems is seeking a Service Administrator to join our Perth team, supporting service operations and customers in a fast-paced environment.

The role involves creating sales orders, processing invoices, and coordinating parts, technicians and documentation to ensure smooth service delivery. Ideal candidates will have admin/coordination experience, strong organisational and communication skills, and a team‑oriented attitude.

Qualifications

• Previous experience in an administration or coordination role would be highly regarded.
• Strong organisational and time management skills.
• Excellent communication and customer service abilities.
• High attention to detail and accuracy.
• Strong computer skills, including Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• Positive, proactive and team‑oriented attitude.

Responsibilities

• Prepare purchase orders, create sales orders and daily invoicing.
• Maintain departmental documentation and support contractor management portals.
• Respond to expediting requests and order status enquiries.
• Assist with monitoring customer asset information to support maintenance initiatives.
• Coordinate parts and materials and post service sales quotations.
• Assist with scheduling Service Technicians and allocating resources.
• Provide general administrative support to the Service Team.

Skills

Organisational skills

Communication

Customer service

Attention to detail

MS Office

Time management

Team player

Job description

MineARC Systems is seeking a Service Administrator to join our Perth team, supporting service operations and customers in a fast-paced environment.

The role involves creating sales orders, processing invoices, and coordinating parts, technicians and documentation to ensure smooth service delivery. Ideal candidates will have admin/coordination experience, strong organisational and communication skills, and a team‑oriented attitude.