Receptionist & Personal Assistant - Front Desk Admin

Minearc Systems; Western Australia; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Free onsite parking

Employee Assistance Program (EAP)

Weekly pay

Job summary

MineARC Systems, a global leader in safety and emergency response technology, is seeking a friendly Receptionist and Personal Assistant for our Perth head office. You will be the first point of contact for visitors, suppliers and staff, delivering excellent customer service while providing administrative support across multiple departments.

Key duties include greeting and directing visitors, coordinating meetings and rooms, creating notices, assisting with IT basics, onboarding new staff and

Qualifications

• Excellent verbal and written communication skills.
• Good computer skills and proficiency in the Microsoft Office Suite.
• Self-motivated with a can-do attitude.
• Strong time management and organizational skills.
• Ability to liaise with all levels within the organisation including Senior Management.

Responsibilities

• Being the first point of contact for all visitors - meeting, greeting, and directing visitors.
• Scheduling meetings for management and coordinating attendees and meeting room locations.
• Creating communications content for our noticeboards and internal memos.
• Assisting with IT support requests - i.e. new users and basic troubleshooting.
• Collecting information and preparing slide templates for conferences.
• Ordering stationary and maintaining required levels.
• Ensuring Visitor registration including implementing the signing in procedure, announcing their arrival and allocating names badges.
• Catering for monthly team get togethers, training schools and business lunches.
• Assisting with the yearly Business Plan file management.
• New employee onboarding assistance and collating employment documentation.
• Streamlining and updating reception procedures.
• Assisting with travel bookings, staff events and following up suppliers.

Skills

Communication

Microsoft Office

Organisational skills

Time management

Stakeholder liaison

Tools

Microsoft Office Suite

Job description

MineARC Systems, a global leader in safety and emergency response technology, is seeking a friendly Receptionist and Personal Assistant for our Perth head office. You will be the first point of contact for visitors, suppliers and staff, delivering excellent customer service while providing administrative support across multiple departments.

Key duties include greeting and directing visitors, coordinating meetings and rooms, creating notices, assisting with IT basics, onboarding new staff and