Senior Receptionist / Administrator

KK Partners Group Pty Ltd; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

KK Partners Group Pty Ltd, a Brighton-based accounting practice, seeks a Senior Receptionist and Administrator to manage front reception and provide admin support to the Office Manager and team. The role blends greeting clients, phone screening, mail handling, and filing with increasing responsibility in an in-office setting.

Candidates should have reception or accounting-firm admin experience, strong communication, and IT skills.

Qualifications

• Previous reception or administration experience within an accounting firm
• Excellent verbal and written communication skills
• Strong IT skills and ability to learn new programs
• A proactive and energetic approach
• The ability to work autonomously and as part of a team
• Strong organisational skills and attention to detail

Responsibilities

• Answering, screening and directing telephone calls
• Greeting clients and visitors to reception
• Processing incoming and outgoing mail (physical & electronic)
• Maintaining reception area, meeting rooms and kitchen
• Filing, scanning, electronic filing and archiving
• Managing office supplies inventory
• Overseeing electronic signing processes for compliance tasks
• Supporting offshore administration staff and guiding them
• Liaising with ATO and ASIC letters and registrations
• Entering and maintaining office workflows and deadlines
• Assisting clients with basic admin queries and signing issues
• Providing general in-house administrative support

Skills

Reception experience

Communication

IT skills

Autonomous

Teamwork

Organizational skills

Office administration

Tools

MYOB Accountants Office

MS Office

Job description

Senior Receptionist and Administrator

Full-time | Brighton, Melbourne | Accounting Practice

About KK Partners Group

KK Partners Group is a Chartered Accounting practice providing accounting, taxation and business advisory services to small and medium businesses and individual clients.

Our office is conveniently located on cosmopolitan Bay Street in Brighton, within walking distance of public transport, shops, cafés and restaurants.

We are seeking an experienced Senior Receptionist and Administrator to manage our front reception desk and provide high-quality administrative support to our Office Manager and broader team.

About the Role

This is a varied, hands‑on position that combines front-of-house reception responsibilities with accounting practice administration.

Your specific responsibilities will include:

• Answering, screening and directing telephone calls

• Greeting clients and other visitors to reception

• Processing incoming and outgoing mail, both physical and electronic

• Tidying and maintaining the reception area, meeting rooms and kitchen area

• Assisting with the maintenance of the general filing system and filing correspondence, including scanning, electronic filing and archiving

• Assisting with maintaining an adequate inventory of office supplies

• Managing electronic signing processes for accounting and taxation compliance tasks

• Supporting offshore administration staff and troubleshooting or providing guidance as required

• Liaising with the Australian Taxation Office and ASIC regarding various letters, notices and registrations

• Entering and maintaining office workflows and managing the related ATO deadlines

• Assisting clients with basic administration queries and electronic signing issues

• Providing general in-house administrative and clerical support

The role can be adapted to suit the skills and experience of the successful candidate. It is primarily a reception role with the opportunity to take on further administrative responsibilities within the firm and provide broader support to our existing team.

About You

To be successful in this position, you will have:

• Previous reception or administration experience within an accounting firm

• Excellent verbal and written communication skills

• Strong IT skills and the ability to learn and adapt to new programs

• A proactive and energetic approach

• The ability to work autonomously and as part of a team

• Strong organisational skills and attention to detail

• A desire to be part of, and contribute to, a fun and inclusive office culture

As we operate a largely paperless office, confidence using technology and electronic document-management processes is essential.

Additional accounting firm experience beyond basic reception duties will be highly regarded, particularly experience with one or more of the following:

• Tax lodgements

• Electronic collation and binding of taxation documents, including financial accounts, income tax returns, BAS and IAS documents

• ATO communications

• MYOB Accountants Office

Position Details

• Employment type: Full-time

• Location: Brighton, Victoria

• Work arrangement: This is an in-office position

• Standard hours: 8.30 am to 5.00 pm, with a 30-minute lunch break

• Salary: Commensurate with experience

Why Join Us?

This is an excellent opportunity to join a professional, supportive and inclusive accounting practice where you can make the role your own and expand your administrative responsibilities over time.

You will work from our conveniently located Bay Street office and become an important part of a friendly team that values initiative, reliability and a positive workplace culture.