Personal Assistant / Senior Administrator

MGK Accounting; Adelaide; On-site; AUD 60,000 - 85,000; Full time

Job summary

MGK & Co Accountants in Adelaide's southern suburbs is seeking a Personal Assistant / Senior Administrator to support the Business Operations Manager and Directors. The role is full-time and based in our Adelaide office.

You will manage the diary, handle reception duties, coordinate communications, support administration, bookkeeping, and ensure confidential information is treated with discretion. The position emphasizes accuracy, responsiveness and professional, proactive service.

Qualifications

• Experience in office administration, reception, bookkeeping or accounting support.
• Attention to detail.
• Strong written and verbal communication; confidentiality.

Responsibilities

• Coordinate incoming and outgoing communications for Directors and ensure timely resolution.
• Diary management and executive support for the Business Operations Manager and Directors.
• Assist with appointments, office supplies, registers, and documentation handling.

Skills

Office administration

Reception

Bookkeeping support

Tools

Xero

Microsoft Office

Job description

Personal Assistant / Senior Administrator

MGK & Co Accountants has been operating in the south of Adelaide for nearly 30 years. As a trusted accountant for Adelaide businesses and individuals for all accounting and taxation obligations we know local business because we are a local business.

This is a full-time continuing role in our Adelaide office in the southern suburbs.

We value excellence, recognition, innovation, responsiveness and integrity in all we do and our organisations values are created and sustained by providing an environment that encourages all employees to reach their goals individually to achieve our business goals.

Applicants will be assessed upon receipt and advert may close before the end date.

About the role

The Personal Assistant / Senior Administrator role is responsible for coordinating and providing a range of complex administrative and organisational tasks and functions, for and on behalf of the Business Operations Manager and Directors.

A key focus of the position is to ensure that a range of incoming matters and general enquiries at reception are progressed and resolved in a timely and efficient manner.

The position is also responsible for professionally conducting diary management, internal and external customer support, inbound switchboard, corporate event support, quality management, administrative tasks, supervision of and support to the administrator amongst other tasks that are required by the Business Operations Manager and Directors.

Key responsibilities

Coordinating incoming and outgoing communications on behalf of the Business Operations Manager and Directors and ensuring matters are progressed and resolved in a timely manner in accordance with the relevant policies, practices and protocols

Professionally undertake tasks of Personal Assistant to the Business Operations

Supporting general administrative activities such as appointment booking, managing office supplies, maintaining company and family trust registers, collecting and processing incoming and outgoing digital and paper documentation.

About You

Demonstrated previous Office administration, reception, bookkeeping or accounting support – highly regarded

Excellence in attention to detail

Strong written and verbal communication skills – essential

Demonstrated experience with handling of confidential information.

Key position capabilities

Well-developed written communication skills with capacity to prepare correspondence, agendas, minutes, reports and other documents and respond to enquiries autonomously with both technical and grammatical accuracy.

Demonstrated experience in the provision of high-level administrative services, including the ability to use judgement, initiative and confidentiality to ensure high-level support for the activities of the other staff at MGK & Co Accountants.

Demonstrated commitment to high-quality outcomes, including an attention to detail, the ability to complete the daily timetable schedule, maintenance of Company and Family Trust registers, updating client information in Xero the Australian Tax Office and ASIC.

Demonstrated ability to manage time professionally and effectively to meet individual and business objectives and required deadlines.

Sound knowledge of contemporary administrative systems, software and practices, and experience in working collaboratively as part of a team to deliver operational services in a fluctuating work environment and achieving strategic outcomes.