Team Administration Assistant - Reputable Accounting Firm

MW Recruitment; Brisbane; Hybrid; AUD 70,000 - 75,000; Full time

Benefits offered by this job

Formal and informal training

Supportive, values-driven team

On-site parking / nearby parking

Job summary

MW Recruitment is partnering with a well-established accounting practice in Brisbane's southern suburbs to recruit a proactive Team Administrator to support directors and the team. You will help keep the office running smoothly and ensure work requests are processed within 24–48 hours.

Key duties include updating client details across PM systems, handling ATO correspondence, assisting with lodgements, and supporting monthly billing and regulatory compliance.

Qualifications

• 2–3 years administration experience in an Australian accounting firm.
• Strong experience with XPM and Xero.
• Intermediate skills in Word, Excel, Outlook and PowerPoint.
• Strong attention to detail and the ability to manage workload and priorities under pressure.
• A team player who’s happy to pitch in and support colleagues.
• Studies in Business Administration are highly regarded.

Responsibilities

• Preparing client correspondence with a high standard of presentation and accuracy.
• Processing ATO correspondence via ATO Smart Docs and managing incoming mail.
• Updating client details across the practice management system, ABR, ATO Portal and CRM, and actioning new and lost client forms.
• Assisting with ITRs pending lodgement, preparing lodgement deferral applications and downloading outstanding ITR and BAS reports from the ATO Portal.
• Liaising with the ATO and WorkCover as directed.
• Supporting monthly billing, ASIC requirements, and company and trust establishments.
• Answering overflow calls and helping the team with ad hoc tasks.

Skills

Administration experience

Attention to detail

Team player

Time management

Education

Business Administration studies (preferred)

Tools

XPM

Xero

Word

Excel

Outlook

PowerPoint

Job description

Team Administrator | Accounting Firm

Brisbane Southern Suburbs

Full Time (4 days considered) | $70,000 to $75,000 + super

Our client is a well-established accounting practice looking for an organised, proactive Team Administrator to join their friendly team. This role suits someone who takes pride in accurate, professionally presented work and enjoys keeping a busy office running smoothly.

About the role

Reporting to the Administration Manager, you’ll support the directors and team by processing work requests within 24 to 48 hours.

What’s on offer

$70,000 to $75,000 + super | Formal and informal training

A supportive, values-driven team that genuinely has your back

The nitty gritty...

2 to 3 years’ accounting firm administration experience required, streamlined software across the firm, work alogside an Admin Manager plus a team of administrators supporting different partners, a trial of one day working from home is starting soon for the admin team, a choice of 7:30, 8:30 or 9:30 start depending on your lifestyle needs, full time role howver but 4 days would be considered, parking available with some shared onsite spaces or off-street just metres away.

This firm fosters

a fun and close-knit team that works hard alongside the partners but knows how to relax too. The directors believe the firm is only as good as its people, every one of them, and offer a flexible, friendly environment with real opportunities to progress. With superior client service at its heart, the team takes pride in knowing clients by name, not just their ABN.

Your responsibilities will include:

• Preparing client correspondence with a high standard of presentation and accuracy
• Processing ATO correspondence (via ATO Smart Docs) and managing incoming mail
• Updating client details across the practice management system, ABR, ATO Portal and CRM, and actioning new and lost client forms
• Assisting with ITRs pending lodgement, preparing lodgement deferral applications and downloading outstanding ITR and BAS reports from the ATO Portal
• Liaising with the ATO and WorkCover as directed
• Supporting monthly billing, ASIC requirements, and company and trust establishments
• Answering overflow calls and helping the team with ad hoc tasks

About you

• 2 - 3 years administration experince in an Australian accounting firm
• Strong experience with XPM and Xero
• Intermediate skills in Word, Excel, Outlook and PowerPoint
• Strong attention to detail and the ability to manage your workload and priorities under pressure
• A team player who’s happy to pitch in and support colleagues
• Studies in Business Administration are highly regarded