Accounts and Administration Officer

Auswild & Co Pty Limited; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Training and support

Stable team environment in Kogarah

Job summary

Auswild & Co Pty Limited in Sydney's Kogarah seeks an organised, capable and friendly person to join our team in a full-time role combining practice accounting, administration, HR and reception. You will work closely with Directors in day-to-day management of the practice.

The role covers maintaining ledgers, payroll, BAS, client records and meeting minutes, with ongoing training and a supportive team environment in a busy practice.

Qualifications

• Experience in practice accounting and administration is required.
• Familiarity with BAS and payroll processes is a plus.
• Ability to manage HR, reception and admin tasks with discretion.

Responsibilities

• Maintain general ledger, banking and cash flow using MYOB.
• Manage debtors, creditors and practice billing.
• Prepare BAS and reports for Directors' meetings.
• Attend Directors' and team meetings and take minutes.
• Handle reception duties and client communications.
• Coordinate IT and office equipment.

Skills

Organised

Friendly

Communication

Multitasking

Tools

MYOB

APS Practice Management

Payroll software

Job description

We are seeking an organised, capable and friendly person to join our team in Kogarah. This varied full-time role combines practice accounting, administration, HR and reception, and works closely with the Directors in the day-to-day management of the practice.

About the role

This is a full-time position, Monday to Friday, 8.30am to 5.00pm.

Practice accounting and reporting

• Maintaining the general ledger, banking and cash flow using MYOB
• Managing debtors and collections, and processing creditor payments
• Managing work in progress and billing using APS Practice Management Software
• Preparing and monitoring practice budgets
• Preparing and lodging the practice's Business Activity Statements (BAS)
• Preparing reports for Directors' meetings, covering outstanding debtors, work in progress and lodgement targets
• Attending Directors' meetings and team meetings and taking minutes

Practice management and HR

• Assisting the Directors with the general management and marketing of the practice
• Processing payroll, including superannuation and PAYG withholding
• Recruitment, including writing job advertisements and screening resumes
• Conducting team member reviews with Directors, exit interviews and new team member inductions
• Organising practice functions, including seminars, team meetings, and boardroom lunches/morning tea

Lodgements

• Providing backup support for lodging tax returns and ASIC annual returns and forms electronically

Reception and administration

• Answering incoming phone calls and directing enquiries appropriately
• Managing incoming and outgoing mail, emails, and courier deliveries
• Maintaining client records and electronic filing systems
• Greeting clients and visitors and preparing and serving refreshments
• Ordering office supplies, including stationery and team amenities and maintaining office presentation
• Assisting with onboarding of new clients and general practice administration
• Managing meeting room bookings and catering for meeting requirements
• Preparing engagement letters, correspondence, and other client documentation
• Photocopying, scanning files and workpapers, and binding financial statements
• Preparing monthly newsletters
• Purchasing and preparing birthday and Christmas cards

Office, equipment and IT

• Maintaining office equipment, furniture and fittings, including telephone systems, computer hardware, photocopier and franking machine, and arranging service calls
• Coordinating IT support and liaising with external IT providers

Other tasks as required by the Directors and Managers to support the smooth running of the practice.

What we offer

• A competitive salary, based on skills and experience
• A varied role working closely with the Directors, with genuine involvement in running the practice
• Ongoing training and support
• A stable, supportive team environment in Kogarah