Executive Assistant

Hydrogen Group; Sydney; Ibrido; AUD 67.000 - 89.000; Tempo pieno

Descrizione del lavoro

Hydrogen Group is seeking an experienced Executive Assistant to support two senior leaders in a fast-paced, high-growth technology environment in Sydney. This hybrid role involves managing calendars, coordinating meetings, arranging travel, and supporting strategic initiatives.

The role extends beyond traditional administrative duties, requiring discretion, proactive problem solving, and strong communication with internal and external stakeholders.

Competenze

• 3+ years' experience in an Executive Assistant/Personal Assistant role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organizational skills with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• Proactive approach with the ability to anticipate needs and work independently.

Mansioni

• Executive & Calendar Management: Managing busy calendars, prioritising commitments and resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including agendas and follow-ups.
• Travel Management: Coordinating domestic and international travel, flights, accommodation and itineraries.
• Project & Event Support: Supporting strategic initiatives, leadership offsites, events and cross-functional projects.
• Stakeholder Engagement: Acting as a key contact for internal and external stakeholders across levels.
• Executive Administration: Inbox management, expense reporting, confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows and efficiency.

Conoscenze

Calendar management

Meeting coordination

Travel management

Project & event support

Stakeholder engagement

Executive administration

Process improvement

Communication

Proactive approach

Google Workspace

Slack

Zoom

Strumenti

Google Workspace

Slack

Zoom

Descrizione del lavoro

Executive Assistant

Location: Sydney, Hybrid
Employment Type: Initial 4-month contract

Open to Working Holiday Visas

We’re partnering with a leading global technology organization to find an experienced Executive Assistant to support two senior leaders within a fast-paced, high-growth environment.

This is a great opportunity for an EA who enjoys working beyond traditional administrative support. You'll act as a trusted partner to senior leadership, helping manage competing priorities, drive organizational efficiency and ensure the smooth running of executive operations.

You'll work closely with a range of internal and external stakeholders, requiring a high level of professionalism, discretion, initiative and strong communication skills.

The Role

Working closely with two senior executives, your responsibilities will include:

• Executive & Calendar Management: Managing busy and ever-changing calendars, prioritising commitments and proactively resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including preparing agendas, presentations and meeting follow-ups.
• Travel Management: Coordinating domestic and international travel, including flights, accommodation, itineraries and associated logistics.
• Project & Event Support: Supporting strategic initiatives, leadership offsites, team events and cross-functional projects, managing logistics and key deliverables.
• Stakeholder Engagement: Acting as a key point of contact for internal and external stakeholders, building relationships across all levels of the business.
• Executive Administration: Supporting inbox management, expense reporting, documentation and confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows, implement efficiencies and enhance the overall effectiveness of the leadership team.

About You

We're looking for someone who is proactive, highly organized and comfortable operating in a fast-paced environment.

You'll ideally bring:

• 3+ years' experience in an Executive Assistant, Personal Assistant or similar administrative support role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organizational skills, with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• A proactive approach, with the ability to anticipate needs and work independently.
• Confidence using Google Workspace, Slack, Zoom and other collaboration tools.
• The ability to adapt quickly and remain calm in a changing environment.

What's in it for you?

• Opportunity to support senior leadership within a globally recognized technology organization.
• A varied role that goes beyond traditional executive administration.
• Exposure to strategic business initiatives and senior stakeholder engagement.
• A collaborative and high-performing environment where initiative and ideas are encouraged.
• The opportunity to make a genuine impact on executive effectiveness and business operations.

If you're an organized, proactive EA looking for your next opportunity in a fast-paced and collaborative environment, we'd love to hear from you.