Senior Executive Officer

Harrison McMillan Pty Ltd; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Job summary

Harrison McMillan Pty Ltd is assisting a regional health organisation in Adelaide to hire a Senior Executive Officer to provide high-level executive and administrative support to the CEO and Governing Board Chair. The temporary, full-time role requires discretion, professionalism and the ability to coordinate complex calendars and meetings.

Based in Mount Barker with a focus on confidential information handling, the role includes diary management, meeting coordination, briefing papers, minutes,

Qualifications

• Experience providing high-level executive and administrative support.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Experience coordinating meetings, preparing agendas, minutes and briefing papers.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level executive support, including diary management, scheduling and coordination of competing priorities.
• Coordinate executive meetings and committees, including preparing agendas, briefing papers, minutes and action lists.
• Manage executive correspondence and information flow, ensuring confidential handling of sensitive matters.
• Build and maintain relationships with senior executives, government agencies and key stakeholders.
• Oversee daily operations of the executive office and identify opportunities to improve administrative processes and systems.
• Provide guidance and supervision to executive support staff.
• Support senior leadership in achieving organisational objectives and strategic priorities.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder engagement

Discretion & confidentiality

Prioritisation

Leadership support

Relationship management

Job description

An opportunity is available for a highly organised, proactive and professional Senior Executive Officer to provide high-level executive and administrative support to senior leadership. This temporary, full-time role is ideal for someone who thrives in a fast-paced environment and can manage competing priorities with discretion and professionalism.

About The Company

Our client is a regional health organisation committed to delivering quality health services and supporting the wellbeing of local communities. The organisation values collaboration, professionalism and continuous improvement in achieving its strategic priorities.

Role Overview

The Senior Executive Officer will provide high-level support to the Chief Executive Officer and Governing Board Chair, ensuring the smooth and efficient operation of the executive office. The role will oversee executive correspondence, meeting coordination and administrative processes, while supporting effective communication with senior leaders and key stakeholders.

• Classification: ASO5
• Location: Mount Barker
• Employment Type: Temporary, full-time
• Duration: 7 December 2026 to 19 February 2027

About the Person

The ideal candidate will be proactive, highly organised and professional, with excellent communication and interpersonal skills. They will be confident working with senior stakeholders, handling sensitive information and managing competing priorities. The successful candidate will also demonstrate strong leadership capabilities and a commitment to continuous improvement.

Key Responsibilities

• Provide high-level executive support, including diary management, scheduling and coordination of competing priorities.
• Coordinate executive meetings and committees, including preparing agendas, briefing papers, minutes and action lists.
• Manage executive correspondence and information flow, ensuring the accurate, timely and confidential handling of sensitive matters.
• Build and maintain effective relationships with senior executives, government agencies and key stakeholders.
• Oversee the daily operations of the executive office and identify opportunities to improve administrative processes and systems.
• Provide guidance and supervision to executive support staff.
• Support senior leadership in achieving organisational objectives and strategic priorities.

Skills, Knowledge and Experience

• Demonstrated experience providing high-level executive and administrative support.
• Strong organisational, time management and prioritisation skills.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, preparing agendas, minutes, briefing papers and executive correspondence.
• Ability to handle confidential and sensitive information with discretion.
• Strong stakeholder engagement and relationship management skills.
• Demonstrated leadership skills, including the ability to guide and support staff.
• Ability to work effectively in a fast-paced environment and manage competing deadlines.
• A proactive approach to problem-solving and continuous improvement.