Senior Administration Officer

NGO Recruitment; Brisbane; On-site; AUD 60,000 - 80,000; Part time

Benefits offered by this job

Contract: 3-4 months

South Brisbane location

Collaborative team

Job summary

NGO Recruitment (Australia) seeks an experienced executive assistant to provide high-level support to the CEO and senior management team in South Brisbane. You will manage diaries, travel, meetings and stakeholder engagements while coordinating events and administrative tasks.

The role is a 3–4 month temporary contract, based in South Brisbane with 4–5 days per week. The ideal candidate brings strong communication, autonomy and collaboration across diverse teams.

Qualifications

• Experience in executive assistant or senior administration roles.
• Ability to liaise with diverse stakeholders in a sensitive and collaborative manner.
• Strong written and verbal communication skills.
• Not-for-profit sector experience is advantageous.

Responsibilities

• Coordinate executive diaries, travel, accommodation and meeting logistics.
• Organise staff and leadership meetings, including agendas and catering.
• Manage community and stakeholder event calendars and meeting arrangements.
• Provide general administrative support across the organisation.
• Assist with organisational resources, research and projects.

Skills

Executive support

Stakeholder communication

Prioritization

Autonomy

Interpersonal skills

Education

Business Administration qualification

Tools

Microsoft Office suite

Job description

• Provide high-level administration support to an executive team
• 3 to 4 month temporary contract - immediate start
• Based in South Brisbane, working 4 or 5 days per week

The Organisation

Our client is a respected not-for-profit organisation supporting survivors to heal, belong and thrive in the community. Through specialist support and services, this organisation is committed to nurturing meaningful futures and helping individuals rebuild their lives following experiences of human rights injustice.

Benefits & Culture

• 3 to 4 month temporary contract, working 4 or 5 days per week
• Based in South Brisbane, near to bus routes
• Join a collaborative and supportive team

The Role

You will provide high-level administration, executive and operational support to the CEO and senior management team. You will also be responsible to:

• Coordinate executive diaries, travel, accommodation and meeting logistics
• Organise staff and leadership meetings, including agendas and catering
• Manage community and stakeholder event calendars and meeting arrangements
• Provide general administrative support across the organisation
• Assist with organisational resources, research and projects

Skills Required

You will have experience in executive assistant or senior administration roles and have strong communication skills and the ability to provide professional support in a sensitive and collaborative manner. You will also demonstrate:

• Excellent written skills, with the ability to liaise with diverse stakeholders
• Strong interpersonal skills and work respectfully across different cultural and religious backgrounds
• Proficiency in all Microsoft Office applications
• Ability to coordinate competing priorities and follow tasks through to completion
• Work autonomously and exercise initiative
• A qualification in Business Administration and an understanding of the community services sector will be advantageous

NGO Recruitment values equitable recruitment practices and is committed to representing candidates reflective of the diverse organisations and communities we work with. We welcome and encourage applications from all backgrounds, ages, and identities, and are happy to adjust our recruitment process to support accessibility needs.