Executive Officer | Office of the CEO

MAYDAY Recruitment Group; Melbourne; On-site; AUD 110,000 - 150,000; Full time

Job summary

MAYDAY Recruitment, partnering with a prestigious professional college, is seeking an Executive Officer to support the CEO and President in a pivotal role within its Corporate Office.

This is a senior role combining executive support, governance and committee coordination. You will work closely with senior leaders and stakeholders to drive priorities and ensure governance processes run smoothly.

Qualifications

• Experience supporting C-suite executives in a professional environment.
• Strong knowledge of corporate governance practices and ability to interpret governance frameworks.
• Experience coordinating board, council or committee meetings, including minutes and tracking actions.
• Exceptional written communication and ability to draft polished correspondence and reports.

Responsibilities

• Provide high-level executive support to the CEO and President, including diary management and travel coordination.
• Coordinate Council, Executive Council and committee meetings from scheduling to minute-taking and follow-up actions.
• Support governance processes including constitutional documents and relevant regulations.
• Advise senior leaders on governance practices and procedures.
• Manage Council correspondence, annual work plans, councillor elections and orientation processes.
• Prepare professional communications, reports and meeting papers.
• Monitor outstanding actions and deadlines to ensure follow-through.
• Support executive events, Council functions and annual conferences.

Skills

Executive support

Governance

Committee coordination

Minutes taking

Stakeholder management

Discretion

MS Office

Corporate governance

Tools

Microsoft Office

Job description

Join a prestigious professional college as Executive Officer to the CEO and President, combining executive support, governance and leadership.

MAYDAY Recruitment is partnering with a prestigious professional college to recruit an experienced Executive Officer to support the CEO and President in a pivotal role within its Corporate Office.

This is an excellent opportunity for a highly organised, proactive and commercially minded professional who thrives in a senior executive environment and brings experience across executive support, governance and committee coordination.

Working closely with senior leaders and key stakeholders, you will play an integral role in supporting executive priorities, overseeing Council and committee operations, and ensuring governance processes run seamlessly. You will work collaboratively alongside the EA to the CEO, forming part of a close-knit executive support function to ensure effective coordination, communication and follow-through across the Corporate Office.

The Role

Reporting to the CEO, your responsibilities will include:

• Providing high-level executive support to the President, including diary management, travel coordination, correspondence and stakeholder communications.
• Coordinating Council, Executive Council and committee meetings, from scheduling and agenda preparation through to minute-taking and follow-up actions.
• Supporting governance processes, including interpreting and maintaining constitutional documents, regulations and relevant frameworks.
• Providing advice and guidance to senior leaders on governance practices and procedures.
• Managing Council correspondence, annual work plans, councillor elections and orientation processes.
• Preparing professional communications, reports, meeting papers and other executive documentation.
• Monitoring outstanding actions, deadlines and competing priorities to ensure effective follow-through.
• Supporting executive events, Council functions and annual conferences.

About You

You are an experienced Executive Officer, Executive Assistant or senior administrator who understands the importance of discretion, sound judgement and exceptional attention to detail when supporting senior leadership.

You will bring:

• Demonstrated experience supporting C-suite executives in a professional environment.
• Strong knowledge of corporate governance practices, with the ability to interpret and maintain governance frameworks, regulations and constitutional documents.
• Experience coordinating board, council or committee meetings, including preparing papers, taking minutes and tracking actions.
• Exceptional written communication skills, with the ability to draft polished correspondence and prepare reports.
• Outstanding organisational and time management skills, with the ability to manage competing priorities in a fast-paced environment.
• A proactive approach, strong initiative and the confidence to work autonomously.
• Excellent stakeholder management skills and the ability to build relationships with senior professionals.
• A high level of discretion when handling confidential and sensitive information.
• Strong attention to detail, follow-through and proficiency across Microsoft Office and other relevant systems.
• Experience within the medical, education or professional association sectors would be advantageous, as would previous company secretarial experience.
• The opportunity to work closely with senior executive leadership within a prestigious professional organisation.
• A varied, high-impact role combining executive support, governance and stakeholder engagement.
• The opportunity to contribute to continuous improvement and effective organisational governance.
• A professional and collaborative working environment.
• Exposure to senior-level decision-making and strategic organisational priorities.