APS 5 - Executive Assistant

Australian Department of Defence; Canberra; Presencial; AUD 90.000 - 97.000; Jornada completa

Descripción de la vacante

The Australian Department of Defence in Canberra is seeking an experienced APS5 Executive Assistant to provide high-level support to the Senior Leadership Group (SES Band 2 and ADF 2 Star level). You will manage the office of a SLG member, coordinate calendars, prepare briefing materials, and arrange domestic/international travel in a fast-paced environment.

You will offer guidance to other EAs and support senior EAs; a Baseline/NV1/NV2/PV clearance may be required depending on the role.

Formación

• Experience providing executive support at a senior level.
• Ability to manage complex calendars and briefing materials.
• Strong communication and stakeholder engagement skills.
• Demonstrated discretion and integrity in sensitive environments.
• Highly organised with ability to prioritise competing tasks.

Responsabilidades

• Managing complex calendars and scheduling requirements.
• Preparing correspondence and briefing materials.
• Coordinating meetings and events.
• Arranging domestic and international travel.
• Preparing and coordinating briefing packs.
• Managing office systems, records and financial administration.
• Providing administrative and operational support to Division and Branch personnel.

Conocimientos

Executive support

Calendar management

Stakeholder engagement

Communication skills

Organisational skills

Discretion and integrity

Herramientas

Microsoft Office

Records management systems

Financial management systems

Descripción del empleo

Australian Department of Defence - Canberra ACT

1d ago , from Australian Department of Defence

• $89,841 - $96,829 + up to 15.4% Superannuation
• Canberra - ACT

The Role

Opportunities exist for highly motivated and experienced individuals to provide executive support to Defence Senior Leaders at the Senior Executive Service (SES) Band 2 and Australian Defence Force (ADF) 2 Star level across the Department of Defence. The Senior Leadership Group (SLG) comprises both SES and ADF officers.

Working with limited supervision, you will manage the office of a SLG member and provide high-level executive support in a fast paced and dynamic environment.

Key responsibilities include:

• Managing complex calendars and scheduling requirements.
• Preparing correspondence and briefing materials.
• Coordinating meetings and events.
• Arranging domestic and international travel.
• Preparing and coordinating briefing packs.
• Managing office systems, records and financial administration.
• Providing administrative and operational support to Division and Branch personnel.

As an APS 5 Executive Assistant (EA) you will also provide guidance and support to other EAs within your Division. From time to time, you may be required to assist the senior EAs supporting a SES Band 3 or equivalent 3-Star ADF officer.

Please note:

• As an employee of the Department of Defence, you must be able to obtain and maintain an Australian Government security clearance. Executive Assistant vacancies across Defence may require a Baseline, Negative Vetting 1 (NV1), Negative Vetting 2 (NV2), or a Positive Vetting (PV) clearance. The clearance required will depend on the position being filled.
• Any merit pool established through this recruitment process will be used exclusively to fill EA positions within the Department of Defence.

Our Ideal Candidate

The Executive Assistant plays a critical role in supporting Defence Senior Leaders and fostering a strong civilian-military partnership aligned with Defence’s strategic objectives. This is a position of trust requiring the highest levels of professionalism, discretion, sound judgement and integrity. As the APS 5 EA, you will work closely with members of the SLG, providing high quality executive support in a dynamic and fast paced environment.

To be successful, you will be an experienced and capable professional with exceptional communication and stakeholder engagement skills, able to remain composed and effective under pressure. You will be highly organised, demonstrate initiative and sound judgement, manage competing priorities effectively, and work both independently and collaboratively. You will proactively anticipate the needs of your senior leader, demonstrate flexibility and resilience, and consistently deliver high quality outcomes.

Strong time management skills, attention to detail, and the ability to build and maintain productive working relationships are essential. You will be self-aware, adaptable and committed to fostering an inclusive workplace culture, treating others with respect and valuing diverse perspectives. Proficiency in Microsoft Office applications is required, together with experience using records management and financial management systems.

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