Executive Assistant (APS4) Flexible, Impactful Support

Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts – Canberra ACT is seeking two organised and proactive APS4 Executive Assistants to provide high‑quality executive and administrative support to Assistant Secretaries across ITDD. We welcome flexible and part‑time arrangements for the right candidate.

You will work closely with senior leaders, manage competing priorities, and play a key role in supporting the division’s success.

Qualifications

• Australian citizenship is required.
• Security clearance at Baseline level is essential.
• Australian Federal Police check is required.
• Integrity and performance checks may be required.

Responsibilities

• Provide diary management for Assistant Secretaries.
• Prepare briefing materials ahead of meetings.
• Draft and route correspondence as needed.
• Monitor executive telephones and provide backup.
• Coordinate responses to corporate documents and reports.
• Ensure deadlines are met and manage cross‑branch communications.

Skills

Diary management

Communication

Collaboration

Strategic thinking

Discretion

Job description

Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts – Canberra ACT is seeking two organised and proactive APS4 Executive Assistants to provide high‑quality executive and administrative support to Assistant Secretaries across ITDD. We welcome flexible and part‑time arrangements for the right candidate.

You will work closely with senior leaders, manage competing priorities, and play a key role in supporting the division’s success.